Program Coordinator - Project STAGE

Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

*Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall happiness await you with our employee only coverage paid by the college.

*Retirement Radiance: Picture your future shining as bright as your career! Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

*Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

*Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Are you passionate about ensuring compliance and excellence in grant management? Indian River State College (IRSC) is seeking a dedicated Program Coordinator - Project STAGE to join our Workforce Education Division. If you have a keen eye for detail, exceptional organizational skills, and a knack for collaboration, this role is perfect for you!

Key Responsibilities:

• Monitor and Support Grants: Ensure compliance with rules and regulations for all grants and contracts awarded to IRSC.

• Collaborate with Teams: Work closely with project managers and grant teams to ensure project compliance.

• Analyze Grant Performance: Oversee and analyze the performance of various grants.

• Reporting and Data Analysis: Create and analyze reports, collaborating with Project Directors to meet reporting requirements.

• Database Management: Develop and maintain a comprehensive reporting database for all grant-funded projects.

• FERPA Compliance: Ensure adherence to the Family Educational Rights and Privacy Act (FERPA - 34 CFR Part 99).

• Liaison Role: Act as the bridge between Grants Development and Grants Management offices.

• Documentation and Reporting: Track, monitor, and prepare reports and schedules for grants and scholarships, maintaining accurate documentation.

Specific Duties:

• Coordinate and Analyze: Manage awarded grants' terms, conditions, and reporting requirements.

• Collaborate on Reports: Work with the Dean and Project Director to develop and submit reports to funding agencies.

• Ensure Timely Reporting: Coordinate grant reporting to meet deadlines and approval processes.

• Monitor Grant Awards: Ensure grant deliverables are met and funds are appropriately spent.

• Lead Monthly Meetings: Review grant performance activities and address any issues.

• Draft Agreements: Prepare sub-agreements, MOUs, and other necessary documents.

• Active Participation: Contribute to the Workforce Education Division's initiatives and provide regular updates to the Dean.

Qualifications:

• Proficiency in MS Office: Especially MS Word, Excel, Outlook, and Adobe Creative Cloud.

• Strong Analytical Skills: Ability to analyze data and generate comprehensive reports.

• Excellent Communication: Strong interpersonal skills to effectively liaise between departments.

• Impactful Work: Play a crucial role in supporting educational initiatives through effective grant management.

• Collaborative Environment: Work with a dynamic team dedicated to educational excellence.

• Professional Growth: Opportunities for continuous learning and career advancement.

Ready to make a difference? Apply now and be a part of our mission to empower students and communities through education!

JOB SUMMARY:

Under direction this position monitor and support grants and contracts awarded to IRSC to ensure compliance with rules and regulations. Collaborate with project managers and grant teams to ensure project compliance. Analyze and oversee grant performance. Collaborate with Project Directors with reporting requirements by creating and analyzing reports and the associated data. Develop, maintain, and oversee a reporting database for all grant funded projects at IRSC under Workforce Education. Comply with Family Educational Rights and Privacy Act (FERPA - 34 CFR Part 99). Act as liaison between Grants Development and Grants Management offices. Track, monitor, and prepare reports and schedules for grants and scholarships. Maintain accurate documentation of grants and scholarships.

SPECIFIC DUTIES AND RESPONSIBILITIES:

The specific duties and responsibilities for this position include, but are not limited to:

• Coordinate and analyze awarded grants' terms and conditions, standard assurances, reporting requirements (fiscal and programmatic), goals and objectives, statement of work/deliverables, budget, reports, and other documents.

• Collaborate with Dean and Project Director in the development of reports for submission to funding agencies.

• Coordinate grant reporting to ensure they are developed according to reporting requirements and submitted on time and allowing for approval process prior to submission.

• Monitor and oversee grant awards to ensure grant deliverables are met and funds are spent appropriately and in a timely fashion.

• Serve as the liaison between Grants Development and Grant Management offices to ensure both teams are up-to-date on grant progress and potential issues.

• Develop, maintain, and oversee an accurate and comprehensive reporting and tracking system for federal and state grants awarded to IRSC Workforce Education.

• Coordinate and lead monthly monitoring meetings to review grant performance activities.

• Monitor no cost extensions, carry-over of funding, changes in key personnel, and other post-award project modifications.

• Draft sub-agreements, Memorandums of Understanding, and similar documents as needed.

• Participate as an active and contributing member of the Workforce Education Division.

• Provide weekly and monthly status updates to Dean of Workforce Education.

• Complete other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

The qualifications and skill requirements for this position include:

• Minimum of an Associate's degree from an accredited institution and verifiable grant experience.

• Experience in grant/contracts administration and management, or related fields.

• Excellent writing and researching skills.

• Proficient in Microsoft Office, Excel and Windows applications with the ability to develop, maintain, and oversee reporting databases.

• Excellent verbal, listening, analytical, and interpersonal skills.

• Ability to work collaboratively with IRSC personnel and external partners.

• Extremely organized and meticulous with details.

• Ability to plan, prioritize, and execute multiple tasks while adhering to multiple deadlines.

• Ability to make independent decisions without the assistance of training or policy manuals or regular intervention from a director or Dean.

• Exemplary ethical conduct.

PHYSICAL DEMANDS:

This role requires the ability to sit, stand, walk, bend, lift, reach, and carry items up to 25 pounds occasionally. Manual dexterity is required to operate standard office equipment, including a copier, fax machine, calculator, telephone, and other office tools. Adherence to proper safety standards is expected.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.