Proposal Development Specialist

Paragon is seeking an experienced Proposal Development Specialist to support task order responses for multiple upcoming contract vehicles, including OASIS+, Polaris, and CIO-SP4. This role is critical in driving proposal strategy, development, and compliance for federal contracts. The ideal candidate will have substantial experience in federal proposal management, with expertise in socio-economic set-asides, GSA vehicles, and a thorough understanding of compliance requirements such as FAR, DFARS, and CMMI/ISO certifications. Additionally, they must possess strong technical writing skills in program/project management, ITSM, and cybersecurity. Proficiency in document formatting, graphics creation, and managing page counts is also essential.

Key Responsibilities:

• Lead and manage the development of compliant, compelling, and competitive proposals across multiple contract vehicles (e.g., OASIS+, Polaris, CIO-SP4).
• Develop proposal strategies, leveraging experience with government contracts, particularly GSA vehicles, Alliant 3, OASIS, and SEWP.
• Ensure compliance with socio-economic set-aside requirements (SDVOSB, 8(a), HUBZone) and other regulatory guidelines (FAR, DFARS).
• Collaborate with Capture Managers, Solution Architects, and the PMO Director to create winning proposal approaches.
• Oversee the entire proposal process, utilizing best practices such as SharePoint for document management, standardized templates, and color reviews (pink, red, gold team reviews).
• Write and edit proposal content, ensuring clarity, conciseness, and technical accuracy, particularly in program/project management, ITSM, and cybersecurity areas.
• Implement a robust proposal management process that integrates AI tools, automation, and quality assurance for efficient proposal production.
• Coordinate cross-functional teams during proposal development and ensure all efforts are aligned with CMMI Level 3 and ISO certification requirements.
• Manage and organize proposal documentation, ensuring compliance with all customer requirements, RFP/RFQ criteria, and Paragon's quality standards.
• Maintain a library of proposal content, past performance documents, and relevant certifications for future opportunities.
• Support post-submission activities such as debriefs, lessons learned, and continuous proposal improvement efforts.
• Ensure proposals meet page count requirements and are formatted to a professional, "white glove" standard in Microsoft Word.
• Create basic graphics to support proposal narratives using tools such as PowerPoint, Visio, or Adobe, and work with graphic designers when necessary.
• Develop compliance matrix for solicitation requirements to ensure all documents for submission are addressed.
• Develop a capability matrix for gap analysis.
• Document lessons learned and best practices from each proposal to drive continuous improvement and efficiency.

Key Qualifications and Experience:

• Minimum 5 years of experience in federal proposal management, particularly for GWACs or IDIQs.
• Proven experience managing proposals for GSA vehicles, Alliant 3, OASIS, SEWP, and other federal contracts.
• Strong understanding of small socio-economic task orders (SDVOSB, 8(a), HUBZone).
• APMP certification is highly regarded (Foundation-level or higher preferred).
• Familiarity with FAR, DFARS, and federal acquisition regulations.
• Extremely proficient in Microsoft Word, capable of producing highly polished, white glove formatting to ensure professional standards.
• Ability to manage and adhere to page count limitations as specified in RFPs and RFQs.
• Experience creating basic graphics for proposals and familiarity with tools such as PowerPoint, Visio, or Adobe.
• Technical writing expertise in program/project management, ITSM, and cybersecurity.
• Leadership and team coordination experience, managing cross-functional teams during proposal development.
• Knowledge of CMMI Level 3 and ISO certification requirements, ensuring these standards are met in proposal efforts.
• Proficiency with proposal management tools such as SharePoint, and experience leading color review teams (pink, red, gold teams).
• Familiarity with AI tools for automating proposal components and enhancing compliance efforts.
• Some travel may be required.

Preferred Qualifications:

• Familiarity with GWACs such as OASIS+, Polaris, and CIO-SP4.
• Experience with proposal automation tools and CRM software.
• Bachelor's degree in Business, Communications, or a related field.
• Experience working with Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or small business teaming.

About Us

If you aspire to join a dedicated company with a strong sense of purpose, Paragon could be the right fit for you. We appreciate and celebrate both diversity and success while promoting an excellent work/life balance. Many employees choose to stay with us long-term due to the satisfaction derived from their work. They also benefit from our extensive family-oriented health, vacation, and financial packages.

Paragon is committed to fostering an environment where our employees can thrive. We view our staff as invaluable assets and are deeply invested in their well-being and personal development. Our core focus is on fulfilling the needs of our employees and our customers alike, consistently demonstrating integrity, commitment, and excellence.

We equip our team with the necessary skills and tools to achieve professional growth. We prioritize celebrating and sharing our achievements with our employees first and foremost.

Paragon prioritizes health and wellness by offering competitive benefits:

Health and Wellness

Health Coverage

Dental Coverage

Vision Coverage

Flexible Spending and HSA Accounts

Employee Assistance Program

Short- and Long-Term Disability

Life/AD&D Insurance

Work/Life Balance

401(k) with Company Match

Paid Time Off (Vacation/Sick)

Paid Leave (Including Military Leave)

Holiday Pay

Paragon is an Equal Opportunity Employer and does not engage in discrimination in employment opportunities or practices based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected under national, regional, or local laws.

We are a VEVRAA Federal Contractor participating in eVerify.