Sr Administrative Assistant

What You Will Do:

• Support the Executive Leaders in day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages.
• Manage the timing and preparation of Corporate Board Materials for quarterly Board meetings.
• Proactively manage calendars and schedules.
• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits.
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel.
• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation.
• Maintain strict confidentiality with respect to sensitive and confidential corporate legal and personnel information.
• Prepare and submit monthly expense reports for leaders.
• Assist with the processing and approval of invoices using.

Minimum Qualifications:

• High School Diploma or equivalent
• Minimum 5 years of administrative or legal secretary experience
• Advanced Microsoft Office skills (Word, Excel, Access, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday
• 55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervision
• Proficiency in calibration and delegation of duties
• Excellent organizational, project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilities.
• Clear understanding of confidentiality and the ability to maintain it.

Preferred Qualifications:

• Bachelor's degree
• Preferred work experience with corporate legal department or large law firm
• Demonstrated effective oral and written communication and organizational skills includinga superior level of poise and discretion while interacting with both internal and external constituents.
• Demonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issues
• Flexibility to respond to urgent project needs and shifting priorities
• Strong customer focus and approachability
• Ability to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environment
• Adaptability and flexibility, with a willingness to collaborate in a team environment
• Detail-oriented, self-motivated and analytical.