Transfer Credit Project Specialist (REGISTRAR SPEC 3)

Under supervision of the Assistant Registrar for Transfer Credit and Degree Audit, work with the Transfer Credit team to analyze and process transfer credit and maintaining transfer articulation/equivalency data. Works with other units such as Undergraduate Admissions and Academic departments to evaluate transfer credit requests, establish equivalencies to UC Davis courses and post credit to student records. Builds and maintains articulations and equivalencies data in Banner and TES. Understand transfer agreements, process flows, and how to implement corrections primarily in the student information database. Processes transfer credit for incoming and continuing undergraduate students and graduate students. Ensures the accuracy and integrity of transfer credit data in the student information system and related systems. Provide analysis and insight into procedures with the intent to increase efficiency and accuracy where possible. Support the ongoing articulation revision project and other initiatives to best serve UC Davis students and staff. Apply University, college, and departmental policies on transfer credit processing and articulations/equivalencies. Follow all regulations and practices involving the access to and handling of student records.

The scope of this position impacts all students who bring transfer credit to UC Davis. Responsibilities include engaging with State mandated articulation agreements, academic departmental decisions, and colleagues across campus to complete the work. Successful completion of responsibilities will further automate transfer credit processes and improve data integrity of the student information system (SIS). Additionally, the results will create more efficient transfer credit workflows for OUR staff, related faculty, and the advising community.

Apply By Date

December 16, 2024 at 11:59pm

Qualifications

Minimum Qualifications

• Bachelor's degree
• Experience working with relational database systems and computer applications such as Microsoft Word, Excel, Outlook and propriety/custom toolsets.
• Experience with transfer credit evaluation and/or articulation.
• Analytical and problem-solving skills to identify and resolve unique and unforeseen problems in a logical and creative manner while maintaining the integrity of defined policies and best practices.
• Interpersonal and communication skills to professionally communicate in person, over the telephone, or electronically to express and elicit information from those with diverse cultural and professional backgrounds.
• Ability to accurately interpret published information protected by State mandate.
• Proficient data entry skills; ability to maintain accuracy in a fast-paced working environment with multiple, competing deadlines.

Preferred Qualifications

• Experience with Banner or other student information system and CollegeSource's Transfer Evaluation System (TES).
• Experience creating, removing, and editing transfer articulation data according to official agreements and departmental decisions.
• Experience working with academic and advising personnel on transfer credit processes.
• Experience with business process analysis and improvement.
• Knowledge of federal, state laws including the Family Educational Rights and Privacy Act of 1974 (FERPA) and applicable university policies.

Key Responsibilities

• 60% - Transfer Work Data Maintenance & Reporting
• 30% - Course Equivalency & Articulation Evaluation
• 5% - Research & Process Improvement
• 5% - Other Duties As Assigned

Department Overview

This position works independently and collaborates with others in the Office of the University Registrar to provide accurate transfer records which are used for student registration, degree audit, & graduation requirements.

POSITION INFORMATION

• Salary or Pay Range: $62,000/yr. - $109,000/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 20
• UC Job Title: REGISTRAR SPEC 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Monday - Friday, 8:00 AM - 5:00 PM
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position may be eligible for Hybrid-Remote working arrangements.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours
• Read fine print, computer monitors and print-outs for extended periods of time - Frequent 3 to 6 hours
• Extended focus and work on singular tasks - Frequent 3 to 6 hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Adjusted schedules and restricted vacation during peak periods.
• Work with constant interruptions; work in a semi-open area with disruption and noise from various sources.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier safer, and more productive work and learning environment for the entire UC Community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdasvispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere