PROJECT COORDINATOR GIS (PT)

Project Coordinator GIS (PT)

Classification Title: Project Coordinator
Department: Parks and Recreation
Pay Grade: 01
FLSA Status: PT Non-Exempt

General Statement of Job
Performs specialized administrative work in support of the Parks and Recreation department. Employee may be responsible for providing administrative support at an executive level or for coordinating administrative functions of work units within the assigned department. Work also involves, researching and compiling data, performing routine analysis of operational data to assist department staff, and ensuring compliance with routine reporting requirements. Work may involve processing departmental information, preparing documents, providing customer service, and maintaining records. Reports to the Division Manager or Assistant Manager.

Specific Duties and Responsibilities

Essential Functions:
Coordinates improvements to Cityworks and GIS applications with IT and Consultant's staff; maintains Division's GIS layers in conjunction with GIS Technician, adds facilities and program information to the CityWorks application. Trains employees on application use and troubleshooting problems that may occur. Updates equipment, labor and materials information and costs.

Coordinates and provides administrative support for an assigned department; processes a variety of documentation associated with department operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts.

Provides administrative support at a senior or executive level for management and/or staff of assigned department; relieves management staff of routine administrative tasks.

Serves as liaison between the assigned department and other departments, staff members, City officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information;; conveys information among department personnel; circulates documentation to appropriate departments.

Receives and/or disseminates documentation; responds to routine questions, researches problems, and initiates problem resolution; refers problems to appropriate personnel.

Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; develops databases and computerized reports.

Performs general tasks, which may include making copies, sending/receiving faxes, filing documentation, delivering documentation to other offices, or running errands.

Provides assistance or backup coverage to other employees or departments as needed.

Performs other related duties as required.

Minimum Education and Training
High school diploma or GED; supplemented by college level course work or vocational training, office administration, and personal computer operations; supplemented by one (1) to five (5) years previous experience and/or training involving office management, administrative work, office administration, bookkeeping, customer service, data entry, personal computer operations, and/or experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Training involving job tracking software and ArcGIS applications. Must possess and maintain a valid state of Florida driver's license. Must possess or obtain the most current FEMA 100,200, and 700 Incident Command System certifications within 6 months of appointment to the job.

Minimum Qualifications and Standards Required

Skill Requirements:
Has considerable knowledge of the policies, procedures, and activities of the City and of departmental practices as they pertain to the performance of duties relating to the position of Project Coordinator. Has considerable knowledge of office administration practices, and of the operation of standard office machines and equipment used within the department. Has general knowledge of bookkeeping practices and methods. Has considerable knowledge of guidelines for proper document formatting, spelling, punctuation, and grammar in business communications. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department.

Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, policies, etc., as they pertain to departmental operations and activities. Has knowledge of the laws, ordinances, standards, and regulations pertaining to specific duties and responsibilities of the position. Has the ability to comprehend, interpret, and apply laws, regulations, procedures, and related information. Is able to effectively communicate and interact with supervisors, members of the general public, and all other groups involved in the activities of the department.

Has the ability to plan, organize, and prioritize daily assignments and work activities. Is able to use independent judgment and work with little direct supervision as situations warrant. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has the mathematical ability to handle required calculations. Is able to read, understand, and interpret departmental documentation, reports, and related materials. Is knowledgeable and proficient with computers and software programs typically used in the position. Is able to type and perform data entry accurately and with appropriate speed.

Physical Requirements:
Must be physically able to operate a variety of office machines, tools and equipment, such as a personal computer, scanner, shredder, two-way radio and general office equipment. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Tasks may require the ability to stoop, finger, grasp, handle, balance, crouch, feel, kneel, reach and/or climb. Tasks may involve extended periods of time at a keyboard or workstation.

Responsibilities:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations. Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Working Conditions:
Works primarily in an office environment.

Other:
It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Type : INTERNAL & EXTERNAL

Posting Start : 12/06/2024

Posting End : 12/31/9999

MINIMUM HOURLY RATE: $19.03