Mailroom Assistant II, Consolidated Deposit Operations (Federal Way, WA)

Salary Range:

(Depending on knowledge, skills, abilities and location. Certain level jobs may be eligible for bonus, commission, and/or equity awards.)

Posting Date:

This job will be open and accepting applications for a minimum of three days from the date it was posted.

Benefits* worth writing home about:

• Medical, dental, and vision coverage for employees and their families
• Life, disability and family Leave
• 401(k) and Roth 401(k) with employer match
• Wellness program, employee assistance program, "Commute Trip Reduction" (CTR) and various employee discounts
• Generous vacation, sick leave, 11 paid holidays, and 16 hours of paid leave every year for community service work
• Free employee checking account and employee home loan discounts

*For eligible employees averaging 20 or more hours per week.

EO/AA Employer including Vets and Disabled.

Qualified applicants with arrest and conviction records will be considered in accordance with legal requirements.

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Job Description Summary:

Job Details:

RESPONSIBILITIES:

Administrative Responsibilities

* Responsible for ordering of paper products for Home Office copy rooms

* Review and process invoices for payment; ensuring accuracy and that cost distribution is fair and equitable.

* Assist with placing service requests for facilities related repairs and maintenance for the Home Office

* Assist in fielding incoming calls from employees and vendors on the Corporate Facilities help line

* Assist with the ordering of office supplies for Home Office and branches

* Assist with documenting procedures and maintaining vendor databases

* Variety of assignments related to procurement and facilities maintenance

Mailroom Responsibilities

* Assist with receiving the courier bags from all branches each morning and efficiently sorting and distributing the contents of each bag

* Assist with morning mail sort of incoming mail and outgoing mail along with courier packages

* Deliver mail to Home Office departments twice daily

* Receive and log deliveries, including timely notification to designated recipients

* Prepare branch mail bags for pick up by contract courier at end of day

* Process FedEx, UPS, and other courier packages for shipment

* Assist various departments with bulk mailings

* Assist with posting and processing of outgoing mail

* Assist customers and employees with mail inquiries and package tracking

Two Union Square Card Access System

* Perform lead function in maintaining and monitoring access card system

* Provide new employees with access cards and ensure access cards are returned for all employees leaving the employ of HomeStreet Bank

* Coordinate building access levels with Two Union Square Tenant Services

* Place service calls with security system vendor for maintenance and repair of the card access system

* Annually produce and provide home office managers with reports indicating the number of staff they have with access cards and the corresponding level of access.

* Generate miscellaneous access reports as requested.

REQUIREMENTS:

* 1 year related experience required

* High School diploma or equivalent required.

* Strong computer skills, with proficiency in use of Microsoft Office products and Email.

* Good communication skills - phone, written and personal contact - with patience and tolerance in dealing with others. Strong emphasis on excellent customer service.

* Ability to work within deadlines and under pressure.

* Strong initiative, multi-tasking abilities, customer service skills and problem-solving skills.

* Ability to be adaptable and flexible; desire to work cooperatively with others as a team and with people of diverse backgrounds.

* Maintain effective communication and working relationships with co-workers and managers.

* Regular and punctual attendance is essential.

* Willingness to assume additional responsibilities, duties, or projects as they arise.

* Ability to maintain a professional appearance at all times.

* Ability to regularly lift 20-50 lbs.

This Position Description may not be limited to the Functions and Requirements as outlined, now or in the future. For example, changes in corporate needs, position demands, or individual performance may result in changes to the Functions or Requirements of this position.

Area: