Executive Operations Manager - Clearance Required

Job Description:

The Executive Operations Manager (EOM) provides multi-faceted operational and administrative support and assistance to the Program Management Office (PMO) executive leadership team to ensure effective and efficient office operations, as well as productive interactions with the PMO staff and all external stakeholders or interested parties across the DoD enterprise. Providing operational and administrative support to the PEO senior leadership team as directed. This role is the key operational and administrative role for the organization - providing exceptional administrative, communication and organizational support.

The EOM is a pro-active problem-solver, exceptional communicator and solid organizational support person. This job requires flexibility and composure in handling multiple responsibilities and the ability to maintain confidentiality.

The EOM reports to the PM, DPM, and other assigned leaders within the PMO organization and is adept at effectively communicating up, down, and across the chain of command as well externally to enterprise stakeholders and interested parties.

Job responsibilities include but are not limited to:

• Manages the professional scheduling for entire executive leadership team including email management, meeting coordination and applicable preparations, agenda development, follow-up assigned tasks, applicable communications, and associated logistics.
• Serve as the main point of contact between the PMO executives and all internal/external entities, stakeholders, interested parties; including the management of all officially assigned tasks (taskings).
• Coordinates scheduling and calendar management for the executive leadership team including reminders for scheduled meetings. Provide access to and appropriately process all external visitors and/or provide escort support when necessary.
• Develops and executes document management, knowledge management. Supports administrative functions associated with employee onboarding, evaluations, and awards.
• Respond to all official internal/external taskers, requests and queries accordingly, to include Congressional Requests for Information (RFI) by coordinating with the applicable Public Affairs Office (PAO) representatives within the PMO chain of command as well as the Office of legislative Affairs (OLA).
• Manage all official PMO correspondence to included continuity of approved formats that comply with DoD instructions, record retention, and storage, as well as the management of all records and documents that require entry into a designated workflow environment
• Maintains professionalism and strict confidentiality with all materials and exercises discretion, good judgement and knowledge of the organization when interacting with external contacts, staff and stakeholders.
• Conducts research and information gathering on behalf of the executive leadership team and prepares executive summaries and reports.
• Organizes PMO communications and plans onsite and off-site official engagements.
• Prepares and provides meeting material and reports that are collated from various types of dissimilar documents/formats including Adobe, Word, PowerPoint and all available approved digital formats.
• Records meeting minutes, as directed. Listens carefully to discussion during meeting to capture key points and action plans and prepare written minutes for distribution to attendees.
• Coordinates, manages, and executes PMO correspondence, memos, and other program office documents for signatures and distribution.

Here's what you need:

• 10 years of proven work experience in a business/military operational/administrative role reporting directly to senior leadership.
• Excellent written and verbal communication skills.
• Exceptional organizational, time management, multi-tasking, and project management skills.
• Exceptional proficiency in Microsoft Office and all office productivity tools, including SharePoint, TEAMS, Visio, with an interest and aptitude to learn new software and systems. Experience using and establishing digital tools to create dashboards, manage data, and improve efficiency.
• Ability to maintain confidentiality and use discretion and good judgement

Bonus points if you have:

• Bachelor's degree.
• Experience with and understanding of Department of Defense Planning, Programming, Budgeting, and Execution (PPBE) processes, Congressional Requests for Information (RFI), and Acquisition/Program Management is highly desired.
• Experience developing internal processes and information management systems.

Security Clearance: DOD SECRET

Education: Bachelor's Degree preferred

Work Schedule: Full Time - 40 hours per week

Benefits:

Cydecor offers a comprehensive compensation package including Health and Dental Insurance, Vision and Life Insurance, Short-Term & Long-Term Disability, 401(K) + company match, Paid Time Off (PTO), Paid Company Holidays, Tuition Assistance Program and more.

What We Believe

We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Cydecor has the responsibility to create and sustain an inclusive environment.

Equal Employment Opportunity Statement

Cydecor is an Equal Employment Opportunity/Affirmative Action Employer (EEO/AA). All employment and hiring decisions are based on qualifications, merit, and business needs without regard to race, religion, color, sexual orientation, nationality, gender, ethnic origin, disability, age, sex, gender identity & expression, veteran status, marital status, or any other characteristic protected by applicable law.

If you are a qualified individual with a disability and/or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request assistance by contacting HR@cydecor.com or calling 703-884-2105.