Payroll Compliance Specialist

General Summary

Chemonics International seeks a Payroll Compliance Specialist. The Payroll Compliance Specialist assumes a pivotal position inthe Finance and Administration department by working closely with the Payroll Compliance teams to ensure adequate procedures are in place to comply with all U.S. federal, state, and local payer regulations.

Principal Duties and Responsibilities

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  Collaborate with the Payroll Compliance Manager, Finance, and Human Resources teams to use the capabilities of the payroll system to support strategic decisions, financial analyses, and other related special projects as needed.

  
  

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  Input semi-monthly and monthly payroll and new hires on a timely basis (ex: new hire information, withholding changes, corrections to pay information, retroactive pay and tax corrections, creating W-2c forms, 1099 forms, unemployment filings, working closely with ADP support teams). Maintains payroll files with employee documentation.

  
  

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  Work proactively with the Payroll Compliance Manager to improve the payroll-related human resources functions of the organization, rethinking existing strategies, processes, or structures, when necessary.

  
  

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  Advise on domestic and international tax compliance issues, tax treatments of dual-national staff, help to develop tax differential models, provide general tax information to projects and staff.

  
  

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  Act as a key liaison for employee questions. Research and respond to a variety of employee questions in a timely manner, with an emphasis on educating employees on compliance issues.

  
  

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  Maintains skill set through continuing education and personal self-development, including working knowledge of statues that may impact payroll (such as FLSA, travel and relocation regulations) and knowledge of best practice/emerging developments in the payroll, human resources, and time-keeping landscape.

  
  

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  Collaborate with cross-functional teams within Human Resources to draft and create procedures for teleworkers, dual nationals and other payroll compliance functions; as well as examine and analyze payroll and tax procedures with ADP.

  
  

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  Research federal, state and local laws to support changing legislation regarding wage garnishments, earnings & tax compliance.

  
  

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  Perform other duties as assigned.

  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrated knowledge of United States local, state, and federal payroll tax laws, regulations, and compliance requirements; experience working with expatriates and third country nationals strongly preferred.

• Knowledge of USAID's operations, rules, and regulations preferred.

• Ability to solve technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

• Ability to make strategic decisions, including developing long and short-term improvements in processes and systems.

• Strong knowledge and experience operating human resource management systems (HRMS); ADP systems knowledge preferred.

• Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments.

• Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings.

• Strong knowledge of MS Office applications; proficiency in Excel required.

• Ability to work both independently and as part of a team.

• Attention to detail and strong organizational and work prioritization skills.

• Supervisory experience preferred.

• Demonstrated leadership, versatility, and integrity.

ApplybyJanuary 20th, 2025. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer

Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)