Receptionist

Davis Wright Tremaine
dental insurance, life insurance, vision insurance, sick time, short term disability, long term disability, tuition reimbursement, 401(k)
United States, D.C., Washington
Jan 08, 2025
Description This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Receptionist to join our team in our Washington D.C office. This position is responsible for being an ambassador for the Washington, D.C. office by greeting clients; answering and directing incoming calls for the main phone lines; maintaining the office conference room calendar; assisting visitors, attorneys and staff with a variety of matters; receiving deliveries; and other tasks as may be assigned. This is an essential position that will require five day in-office. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Answer and screen incoming calls for the office promptly and professionally Answer attorney lines that bounce back to reception and offer to take detailed messages or transfer to voice mail as directed. Send messages via email when necessary Greet clients, visitors and vendors; notify attorneys and/or staff of their arrival in a timely manner; escort visitors to scheduled conference rooms and offices and ensure their needs are met; arrange for a host to escort if necessary Communicate with attorneys and staff regarding a variety of inquiries and requests for assistance, e.g. scheduling reservable offices, ordering cars, etc. Monitor Concierge email inbox and respond to email messages, send office-wide updates and announcements as needed, create, and distribute daily and weekly office schedule updates Monitor set-ups in conference rooms daily including food catering orders appropriate for the number of guests, equipment set up and communication with support teams involved. Contact office services when conference rooms are vacated for timely clean up Obtain appropriate charge-back information for catering orders, maintain log of attorney / client dietary restrictions and catering preferences Maintain phones listings for new hires and departures; coordinate with administration regarding new assignments, numbers, and extensions Receive hand delivered client documents and notify mailroom Assist staff and attorneys with reserving conference/meeting/visitor rooms. Maintain reception area, i.e. keep visitor coat closet in order and assist in returning missing items to their respective owners; manage reception magazine rack and floral arrangements Assist with visitors of the firm: enter guests into building security system; manage visiting office schedules; confirm visits daily; create and distribute appropriate name tags for visitor offices; distribute and collect security badges for visitors; update security badge logs, assist with copying or faxing as needed Interact with building security: coordinate scheduled and unscheduled visitor arrivals; report spills, temperature requests, lighting, electrical and any related facilities issues using the databases to track job orders Assist with other clerical tasks as needed, including time entry Provide team coverage of Receptionist shifts on the West Coast and NYC office as needed Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches, and meetings Join us if you have: 2+ years' experience as receptionist or administrative assistance in an office environment required; experience using a multi-line phone system preferred High school graduate or GED equivalent required; advanced education preferred Excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner with clients, firm members, and other business contacts Ability to interact with lawyers and staff at all levels Ability to take ownership of projects and handle multiple projects simultaneously Ability to operate standard office equipment such as fax machine, copiers, scanners, phones and computer Demonstrated proficiency MS Office products required (MS Office 2010 preferred); must type 45 wpm Demonstrated ability to communicate in writing and have excellent grammar; spelling and proofreading skills Ability to pay close attention to detail and be highly organized and accurate, and use good judgment Demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance Ability to work extended hours or periodically change work schedule / hours if needed, required. Flexibility to work overtime, if needed Previous experience in a law-firm or professional services organization, supporting a multi-office environment, preferred Who We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. What's in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. District of Columbia The annualized salary range for this position in Washington D.C. is $57,000 to $63,000 ($29.23-$32.31 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion . Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com . #LI-AF1