Administrative Specialist - Payroll Section

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you passionate about data and adept at communicating it to others?

The Administrative Specialist provides a variety of specialized clerical and administrative support duties for the Payroll Section in the Human Resource Services Division. This position performs specialized tasks that are complex and/or sensitive in nature (e.g., implementing prior pay period corrections in the timekeeping system, scheduling maintenance and leave adjustments, troubleshooting issues, and analyzing data from payroll and eTime components). The Administrative Specialist may receive occasional instruction or assistance as new or unusual situations arise and may be required to interpret operating procedures and policies.

If you are interested in this exciting and rewarding opportunity, don't hesitate to apply.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us!

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or G.E.D.

Experience

• Two (2) years of clerical experience.

OR

Combined education and experience qualifications

• Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis.

Other requirements

• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Two (2) years of payroll timekeeping experience.
• Experience in law enforcement administration.
• Experience using Workday.
• Experience using Excel.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.

• Composes complex and sensitive forms, letters, or memorandum.
• Prepares and processes specialized paperwork.
• Maintains calendars and schedules activities.
• Provides administrative support to all MCSO Divisions/Units for entry of time into the payroll system; runs final timecard reports to ensure all payroll is completed by deadline; prepares biweekly and monthly overtime reports; enters absence corrections.
• Processes Recognition Leave Requests; reviews all Chase Field overtime for accuracy.
• Implements and maintains files and databases (e.g., payroll rosters, resignation/termination/retirement files for payroll information, payroll reports for all Divisions/Units); tracks and follows up as required.
• Provides customer service via telephone, email, and in person.
• Provides payroll information to the public and other agencies.
• Creates and manages computer database applications.
• Compiles biweekly reports/records for staff overtime expenditures for MCSO.
• Researches supply numbers and sends request for supplies for the division.
• Attends meetings as necessary and takes notes.
• Assists in processing Employee Performance Appraisals (EPAs), when necessary.
• Retrieves documents (e.g., W2's, paychecks) from County location as required.
• Prepares storage boxes for payroll documents to be sent to the MCSO warehouse.
• Prepares and assists County Payroll with annual audit of MCSO Payroll.
• Maintains good attendance to perform tasks as scheduled and/or assigned by the supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.

Work occurs primarily indoors. Tasksrequire ability to sit, stand, and walk short distance to County building when required. Position involves time pressures and high work volumes with high degree of decision making, concentration, and accuracy. Position requires ethical conduct and a professional demeanor.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees or below 40 degrees
  

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Bending/kneeling
• Reaching, twisting, crouching
• Lifting floor to waist ten (10) lbs.
• Lifting waist to shoulder five (5) lbs.
• Lifting shoulder to overhead five (5) lbs.
• Pushing/pulling ten (10) lbs. a short distance.
  

Social environment

• Time pressures
• Handling multiple or complicated tasks, unscheduled tasks
• Accuracy
• Concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Conditions frequently include interruptions, high volume of work
• Conditions rarely include emergencies, frequently changing tasks, decision making, public contact

Knowledge, Skills, and Abilities

Knowledge of

• The rules of grammar, spelling and punctuation.
• Standard office practices and procedures.
• Intermediate to advanced level- Microsoft 365 and Office applications; data processing applications.

Skill in

• Operating office machines including laptop.
• Analyzing and troubleshooting problems.
• Using excel and applying formulas and pivot tables.

Ability to

• Interpret and explain rules and regulations.
• Establish and maintain effective working relationships with diverse groups.
• Interact professionally with the public.
• Communicate successfully in verbal and written formats.
• Exercise independent judgment within guidelines.
• Maintain confidentiality with sensitive information.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!