Supervisor Intramural Programs & Promotions - Fitness and Recreation

TITLE

Supervisor, Intramural Programs & Promotions

JOB SUMMARY

This position will have the primary oversight of the Intramural program including hiring, training, scheduling, supervising and evaluating of officials and Intramural supervisors. This position will supervise the marketing for the department including supervising student led marketing staff and social media. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Assistant Director, Fitness and Recreation

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

1. Provides vision, planning and management for a comprehensive recreational sports department, including all programs, services and facilities.
2. Ensures high program standards are followed; provides regular in-service training to staff as needed.
3. Provides direction for the following programming areas: intramural sports, open recreation, club sports, and marketing.
4. Oversees budgets for areas of responsibility including income and expenses.
5. Assists with unit strategic planning and assessment related to intramural sports, open recreation, club sports, and marketing.
6. Oversees the development of risk management strategies, safety and emergency procedures and protocols.
7. Develops and implements recreational policies, procedures, and protocols.
8. Forms strong networking ties with campus organizations, academic departments, divisional departments and community to provide programming and services that align with the mission of the department and the university.
9. Oversees marketing and promotions of all department programs, facilities, and special events including student led media marketing and social media.

ADDITIONAL DUTIES

• Maintains activities files and budget records.
• Assists with special events and functions.
• Supports divisional programs and initiatives.
• Serves on divisional and university committees as needed.
• Performs other duties as requested.

EDUCATION

Bachelor's degree required. CPR/First Aid Instructor certification preferred. Must be able to obtain preferred certification within six months of hire.

EXPERIENCE

Two years' experience working in a fitness setting preferred. Experience in a university setting is preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
• Ability to apply budgetary and fiscal planning techniques within financial constraints.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively -orally, by phone, in person, and in writing.
• Knowledge of best practices with regards to facility maintenance and operations.
• Knowledge of fitness and recreational software and programming.
• Knowledge of university policy and procedures with regards to facility usage.
• Knowledge of funding restrictions as they relate to facility and equipment usage.
• Ability to use word processing, spreadsheet, and presentation software packages.
• Ability to conduct presentations as part of marketing and staff training efforts.
• Ability to adjust, operate, and troubleshoot recreation equipment.
• Ability to track program participation and facility usage.
• Ability to determine student satisfaction with facilities and programs.
• Ability to collaborate effectively and function well in a team environment; must have ability to commit to the overall effectiveness of Fit and Rec programs.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This position will work an assigned shift and some evenings and weekends depending upon unit, divisional, and programming needs. The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.