Sr Fiscal Services Tech

The University of New Mexico's Project ECHO has a great opportunity for a Sr. Fiscal Services Tech to join our Finance Team!

The Project ECHO Accounting Team oversees an estimated budget of approximately $38 million. This position will support Project ECHO's mission by ensuring all funds received and spent are in compliance with the University Policies and Procedures, as well as the agencies' requirements.

As a successful Sr. Fiscal Services Tech, you will play an active role in:

• Assisting departments with purchasing for domestic and international travel, supplies, memberships, conferences, etc.
• Assisting with Travel purchases and take lead role in booking international and domestic travel, submitting the ChromeRiver Expense Report and travel reimbursement when the traveler returns, and any follow-up required with the trip.
• Assisting with creating Purchase Orders in Lobomart, processing monthly invoices, resolving any problems or questions that arise and reconciling PCard transaction.
• Interacting with department personnel using email, Slack, or Zoom regarding policies and assisting with questions as needed.
• Serving as liaison with vendors on any questions that arise with purchase orders, invoices, and travel.
• Assisting with correcting any errors using a Journal Voucher, EPAF, or a PHAREDS.
• Reviewing spreadsheet tracking for Purchase Orders monthly and providing feedback to the accountant.
• Verifying invoices have been paid by reviewing Banner and reaching out to vendors or program team if missing invoices.
• Assisting with monitoring expenditures for awards ensuring spending is following University Policies and Procedures and standard accounting procedures.
• Reconciling accounts and the burn rate report to ensure that the grants spend rate is on target and the correct entries are recorded on the appropriate index.
• Performing miscellaneous job-related duties as assigned.

Project ECHO is unique and innovative center based within a vibrant academic community at the University of New Mexico Health Sciences Center. Our mission is to democratize implementation of best practices with a goal of helping 1 billion people lead better lives by 2025. We are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal.

Project ECHO is committed to democratizing implementation of best practices in healthcare, education and other areas where first mile professionals need support. We do this by training universities, nonprofits, and dedicated individuals on facilitation skills and how to set up robust virtual communities of practice to be able to scale their own expertise and missions to the benefit of their local communities. Over the past 20 years, Project ECHO and our partners have trained more than 1,000 partners who make up our global network of Universities, ministries of health, and NGOs around the world. Examples of programs we and others run include infectious disease control (Hepatitis C, HIV), mental health and addiction treatment, literacy, math, climate mitigation and many more.

Project ECHO is funded in part by philanthropic grants and gifts from organizations such as the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood Johnson Foundation and the US Government. Additionally, for programming benefitting New Mexico we receive support from the NM Legislature, the New Mexico Human Services Department and the New Mexico Department of Health.

Project ECHO prides itself on being a values-based organization and inclusive place to work. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values. In addition, Project ECHO was named one of Albuquerque's Top Three Best Places to Work in 2023. This award recognizes organizations of all sizes with exceptional climates, team atmospheres, benefits, and employee engagement. For more information and a brief overview of benefits available please visit Project ECHO Newsroom.

We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Knowledge of UNM travel Policies and Procedures
• Experience in completing and managing travel requests
• Proficient with in-person, electronic, and phone-based customer service
• Experience in purchasing, P-Cards
• Experience in LoboMart, ChromeRiver, Banner, and Smartsheets
• Experience with invoice and purchase order reconciliation
• Proficient in MS Office Suite

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the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.