Development Coordinator

The Zoological Society of Milwaukee (the Society) is seeking a Development Coordinator to join a fun and talented team of professionals in supporting one of the most cherished community assets - the Milwaukee County Zoo. Under the direction of the Senior Director of Development, this position provides a wide range of administrative and project support to help facilitate the goals and objectives of the Development Department.

This is a full-time position eligible for a competitive benefits package, including health insurance, complimentary dental, vision, life, STD and LTD coverage, 401k with up to a 5% match, PTO, paid holidays, and a complimentary zoo pass, up to the family level.

RESPONSIBILITIES

• Provide a wide range of administrative and project support for the Development Department including scheduling of meetings (including logistics), preparing materials, correspondence and reports.
• Support and track efforts related to the donor stewardship system including donor recognition, timely expression of thanks and annual incentives.
• Prepare and send appropriate acknowledgements.
• Conduct and prepare research materials for existing and prospective donors.
• Provide database maintenance/entry to ensure accurate and up-to-date financial reports, staff assignment reports, pledge tracking, and major gift planning tracks.
• Update and correct database records and maintain accurate paper and electronic files for all donors.
• Assist with processing department invoices, including data entry, verification of accuracy, and ensuring timely payment.
• Perform steps related to the Creative Department process in designing invitations, signs, programs etc. that coincide with department needs.
• Support and attend development stewardship, cultivation and fundraising events (as needed).

QUALIFICATIONS

• High School Diploma and a minimum of four years related experience, preferably in a nonprofit environment or related field.
• Strong computer skills including knowledge of Word, Excel, PowerPoint, Outlook and Smartsheet.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Focus on attention to detail and accuracy, such as proof reading.
• Exceptional organizational and communication skills.
• Strong customer service skills.
• Ability to work under pressure, handle multiple tasks simultaneously and prioritize tasks.
• Ability to effectively handle a broad range of interpersonal contacts, including those confidential and sensitive in nature.
• An understanding of database management and a willingness to learn the organization's system (Tessitura).
• Ability to be flexible and work as part of a team.
• Ability to work occasional evening and weekend events.

The Zoological Society of Milwaukee believes diversity, equity, access, and inclusion (DEAI) are the hallmarks of a robust, vibrant community and have adopted DEAI as foundational to our organizations' priorities and values. A successful candidate will embrace these values and incorporate a similar commitment within their scope of work to foster an inclusive culture that celebrates diversity, which is demonstrated through actions and words. Individuals from non-traditional backgrounds, historically marginalized, and/or underrepresented groups are strongly encouraged to apply.

The Society provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Zoological Society of Milwaukee is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our Human Resources department at hr@zoosociety.org.