Administrative Assistant

Who You Are:

We are seeking a highly proactive, tech-savvy, and organized Administrative Assistant to support the Business Area, Market Sector, and PEO leaders at our Dallas, TX office. The ideal candidate will be a multitasking professional with strong administrative skills and experience in document preparation, scheduling, and office management. Experience with federal contractors, engineering, or science firms is a plus. This role requires a detail-oriented professional who thrives in a fast-paced environment and is able to juggle multiple tasks efficiently.

Why Join Us:

• Join a dynamic team within a growing organization that values innovation, collaboration, and professionalism.
• Opportunity for growth and development within a well-established company in the federal contracting and engineering sectors.
• Flexibility with hybrid work schedule after onboarding, allowing work-life balance.
• Be part of a supportive, proactive, and high-performing team where your contributions are valued.

If you are a highly organized, proactive individual who thrives in a fast-paced, tech-driven environment and can manage multiple tasks effectively, we encourage you to apply and be part of our team!

What You'll Do:

• Provide comprehensive administrative support to Business Area, Market Sector, and PEO leadership teams, ensuring smooth and efficient operations.
• Proactively organize and manage schedules for meetings, both virtual and in-person, while coordinating necessary logistics and ensuring all relevant parties are informed.
• Maintain and update the electronic meeting board with scheduled events, keeping leadership informed of upcoming appointments and deadlines.
• Collect, organize, and prepare data from multiple sources, ensuring that information is accurate, timely, and accessible for team use.
• Organize and update organizational charts, ensuring accurate and current information is available.
• Create, edit, and format a variety of documents using Microsoft Word, Excel, and PowerPoint to support business objectives, including proposals, reports, presentations, and meeting materials.
• Edit, proofread, and format proposals, presentations, and documents to ensure quality and consistency.
• Prepare and organize PowerPoint slides for Board and GM meetings, ensuring alignment with meeting objectives.
• Assign visitor badges and maintain badge logbooks, ensuring compliance with office security protocols.
• Order food and beverages for office functions and meetings as needed, ensuring all requirements are met.
• Manage office supply inventory, order coffee supplies, and maintain an efficient system for replenishing supplies.
• Greet visitors with a professional demeanor, manage deliveries, and ensure a smooth front-office experience.
• Sort and distribute incoming mail, as well as prepare outgoing mail and packages for FedEx, UPS, and Post Office shipments.
• Submit service requests to Property Management for office maintenance needs, ensuring timely resolution of facility issues.
• Assist in the preparation of monthly reports and other necessary documentation to track office or project status.
• Assist in electronic document assembly (e.g., PDFs, bookmarks, appendices) and document formatting (Word & Excel).
• Prepare meeting agendas, take meeting minutes, and follow up on action items as necessary.
• Work collaboratively with multiple departments to ensure the accurate and timely flow of information.

Additional Responsibilities:

• Actively assist with ad hoc administrative projects as needed to support team and business operations.
• Ensure all data and information is organized, easily accessible, and secure.
• Handle sensitive information with discretion and professionalism.

What You'll Bring:

• High School diploma required; Associate's degree or higher preferred.
• 2-5 years of prior experience in an administrative office role, with experience in federal contracting, engineering, or science firms being a plus.
• Strong technical proficiency, with advanced skills in Microsoft Word, Excel, PowerPoint, and other office technologies.
• Proven ability to receive, organize, and synthesize data from multiple groups, ensuring seamless communication and efficient workflow.
• Highly organized, with exceptional attention to detail and the ability to manage competing priorities.
• Strong written and verbal communication skills, with the ability to present information clearly and professionally.
• Proactive and self-motivated with the ability to anticipate needs and take action without being prompted.
• Punctual, dependable, and flexible, with the ability to adjust to varying work hours as needed, including early or late shifts to accommodate client meetings.
• Strong problem-solving skills and ability to handle office challenges independently.
• Ability to work core office hours, with occasional flexibility to work remotely (up to two days per week).
• Professional demeanor and strong interpersonal skills for interacting with team members, leadership, clients, and visitors.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
• Successful results of preemployment screenings, including federal background check, MVR, and drug screen.
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate's start date.

Preferred Qualifications:

• Previous experience supporting federal contractors, engineering, or science firms.
• Experience in technical editing, document assembly, and file management.
• Knowledge of document management systems and project tracking tools.
• Familiarity with office equipment and facility maintenance requests.
• Previous experience supporting senior leadership in a corporate or fast-paced environment.

Compensation

Expected Salary: $19.00 - $25.00 per hour

Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

Location Requirements

The position will primarily work a flexible remote work schedule, with some days of the work week to be spent at the office. Preference will be given to those who reside in Dallas, TX.

Who We Are:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

EEO Commitment

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.