Assistant to the Chancellor

University of Arkansas
United States, Arkansas, Helena-West Helena
Jan 18, 2025
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Closing Date: Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Phillips Community College of the University of Arkansas The first community college established in Arkansas, Phillips Community College of the University of Arkansas (PCCUA) is a multi-campus, two-year college serving Eastern Arkansas. PCCUA has academic, occupational/technical and continuing education programs and offers over 25 associate degree programs with campuses in DeWitt, Helena-W. Helena and Stuttgart. Thank you for your interest, and we hope you'll be joining our Ridge Runner family soon! Below you will find the details for the position as well as any specific application requirements you should review before applying for this opening. To apply for this position, please click the Apply link/button. If you have a disability and need assistance with the hiring process, please call Human Resources at (870) 338-6474, ext. 1271. Department:Phillips Community College Department's Website: Summary of Job Duties:The assistant to the Chancellor provides administrative support to the Chancellor by performing administrative duties while managing administrative operations of the Chancellor's office to also include support for the Foundation. Primary responsibilities include: Updates and maintains PCCUA Board Policies and Procedures Manual and distributes accordingly. Mail and email meeting notices and reminder calls for meetings. Coordinates Board of Visitors regalia and travel arrangements for all graduations to include gifts for the speakers. Maintain board room calendar. Serve as FOIA Coordinator for the College. Process institutional memberships and expenses for the College. Liaison for the University of Arkansas System Office, as necessary. Organize and manage the Chancellor's professional scheduling, including agendas, mail, email, phone calls, and other campus logistics. Manage and arrange travel for the Chancellor. Coordinating all lodging and transportation. Screen and handle telephone communications for the office, screen and direct visitors and deals with administrative problems and inquiries as appropriate. Relieves Chancellor of a variety of administrative matters and serves as confidential, executive assistant. Assesses importance of issues or conflicts, applies relevant policy, and briefs supervisor. Prepare correspondence relative to administrative activities. Independently composes correspondences involving complex, sensitive, and non-routine matters. Maintain professionalism and strict confidentiality with all materials. Prepare minutes of meetings for the PCCUA Board of Visitors, Executive Council, and the PCC Foundation Helena Council. Perform foundation bookkeeping functions for all campuses, billing donors as needed. Records, organizes, types, and distributes minutes of meetings for the PCCUA Boad of Visitors, Executive Council, and the PCC Foundation, Helena Council. Manage content and flow of information for the executive leadership team. Performs other duties as assigned by Chancellor Qualifications: Preferred* Bachelor's degree in business administration or related filed. Required Associate's degree in a related field. Five (5) or more years of experience in an administrative role reporting to senior management. Excellent written and verbal communication skills. Proficient in office productivity tools and an aptitude for learning new software and systems. Additional Information: Salary Information: Commensurate with education and experience Required Documents to Apply: Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Dr. Keith PInchback, pinchback@pccua.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check For general application assistance, or if you have questions about a job posting, please contact Human Resources at (870) 338-6474, ext. 1271. PCCUA is committed to providing a safe campus community. We will conduct criminal background checks and a sex offender registry check for applicants seeking employment. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Driving, Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes