Grants Operations Associate

Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow's discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities.

In the role of Grants Operations Associate, you will coordinate the pre-award planning, organization, and preparation, and the post-award administration of various grants assigned to the CIBMTR (Center for International Blood and Marrow Transplant Research). Collaborates with Financial Analyst, investigators, and administrative staff to ensure that grants follow regulatory, funding agency, and policy requirements. Coordinates with investigators in the identification and development of grant opportunities.

Responsibilities:

• Prepares financial support documents for grants and contracts
• Reviews, and edits grants and contracts documents.
• Prepares, reviews, and monitors daily financials of research/grant accounts to assure appropriate spending within grant guidelines and MCW policies.
• Track grant based labor expenses by account.
• Coordinates grant submission and proposal activities, including eBridge entry and maintenance.
• Reviews grant compliance with IRB protocol and clinical trials procedures.
• Expedites grant submissions and evaluates grant quality.
• Assists in the creation, negotiation, and administration of CIBMTR grants, contracts, and research proposals.
• Monitor and review expenditures against the approved budget; confirm accounts and account balances.Prepare and submit invoicing to sponsors.
• Process Funding Reallocation Forms for CIBMTR faculty and staff labor distribution changes.
• Monitor grant subawards and process invoices for payment.Run monthly Oracle financial report package and other system reports as needed.
• Assist in special projects as needed.

Knowledge - Skills - Abilities

• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.
• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
• Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Preferred Schedule:

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis
Minimum education: Bachelor's degree
Minimum experience: 2 years
Certification: CITI training required within 90 days of hire. IT security compliance training (internal CIBMTR) required within 60 days of hire.

Preferred Qualifications:

Preferred education: Master's Degree. Business or Finance degree preferred.
Preferred experience: Grant and financial experience in an academic/research setting.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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