Departmental Administrative Manager

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Jan 28, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 02/05/2025 Type of Position:Professional Staff - Project/Program Administration Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at compliance@uada.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department:CSES \| Crop, Soil and Environmental Sciences Department's Website: Summary of Job Duties:This position will report directly to the Department Head and requires independent judgment and decision making related to a variety of departmental functions. The Department Administrative Manger is a complex and highly responsible position involving administrative support of departmental functions. The position is responsible for assuring that the department meets deadlines, complies with all prevailing policies and procedures and functions in a highly effective and efficient manner. The primary responsibilities include: 1) Establish and maintain operating procedures for the departmental administrative office. 2) Work closely with the Department Head to be able to make independent decisions in the absence of the Department Head that are in accordance with the DH philosophies. 3) Maintain knowledge of the UA Board of Trustees, College and Division of Agriculture policies, rules and procedures. 4) Supervise administrative office and other personnel including hourlies; promote and facilitate teamwork within the departmental staff; maintain high standards for staff performance. 5) Coordinate all departmental reporting including Faculty Service Reviews, the annual report, International Student and Scholar Visa requests and REEport projects. 6) Maintain Department Head office: calendar, meeting and travel arrangements, telephone, communication, etc. 7) Assist with administrative office operations as needed. 8) Organize and/or complete special projects as directed by the Department Head. 9) Manage/perform personnel procedures (advertising, appointments, terminations, etc.) in accordance with all prevailing policies and procedures. Qualifications: Minimum Qualifications A Bachelor's degree with a strong background in business or related field. Preferred Qualifications Three or more years of experience in the field of administrative management is preferred. Knowledge, Skills & Abilities Superior computer and software skills, strong managerial, communication, and organizational skills are required. Ability to exercise initiative, make sound judgments, be discreet, and assume responsibilities Additional Information: Salary Information: Commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Dr. Paul DeLaune, Department Head pdelaun@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Manipulate items with fingers, including keyboarding, Sitting, Talking Frequent Physical Activity:Grasping, Hearing Occasional Physical Activity:Kneeling, Standing, Walking Benefits Eligible:Yes