Laboratory Administrator

About Us:

We are a Human Translation Center that takes basic science discoveries and advances them through cutting-edge clinical trials. One of our premier programs in the Immunobiology Laboratories is conducting innovative Phase II clinical trials focused on the treatment of type 1 diabetes with a generic drug called the BCG vaccine. We are testing the potential of BCG vaccination to reverse type 1 diabetes in both adults and children.

Position Overview:

We are seeking a highly organized and detail-oriented Laboratory Administrator to join our diverse clinical and research teams. The ideal candidate will play a critical role in supporting the lab's operations, ensuring the smooth day-to-day functions, and assisting with administrative tasks vital for the lab's productivity and success. This position offers an opportunity to contribute to cutting-edge research while working closely with a talented team.

Key Responsibilities:

• Order daily lab and office supplies to ensure the lab is well-stocked and operations run smoothly.
• Initiate contract requests with MGH's contracts team and assist in drafting legal Statements of Work (SOWs).
• Proofread and assist with Master Service Agreements (MSAs) and other relevant legal documents.
• Process and track monthly lab budgets, ensuring accurate financial records and accounting.
• Reconcile monthly credit card expenses to maintain budget integrity.
• Assist with proofreading publications and compiling references for research articles.
• Aid in reviewing and submitting grants.
• Supervise about 20 employee hours for integrity and report to the timekeeping department.
• Assist with and direct lab safety protocols, ensuring compliance with safety regulations.
• Manage and direct the annual donation drive for the lab, with special attention to high-profile donors.
• Set up and send blast emails via Constant Contact for lab announcements and updates.
• Set up job postings and assist with the onboarding process for new team members.
• Provide administrative support for any additional tasks as required by the PI.
• Ensure timely invoice payments to vendors.

Job Requirements:

• Bachelor's degree in a related field or equivalent experience.
• Strong organizational skills with a keen attention to detail, and the ability to multitask.
• Experience with lab administration and research support is preferred.
• Excellent written and verbal communication skills.
• Familiarity with budgets, expense reconciliation, and contract management is preferred, or a keen interest in learning.
• Ability to work independently.
• Experience with grants, publications, and safety compliance is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Constant Contact or other email marketing platforms is a plus.
• Strong interpersonal skills with the ability to interact with seasoned professionals and effectively prioritize projects.

Additional Information:

• This is a full-time position.
• Minimum 2-year commitment.
• This is a 100% on-site position (not remote).
• Interest in overseeing the day-to-day operations of the team to ensure smooth workflow and task management.
• Our group of about 20+ on-site colleagues shares a strong camaraderie and is driven by a shared mission for healthcare change.
• Interest in our research that aims to make a generic drug available to the public.

Physical Requirements