Human Resources File Clerk

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ US is a leading provider of ownership data management, analytics and advisory services to public and private companies as well as corporate issuers and mutual funds. EQ offers a comprehensive product set, including transfer agency services, cap table management, equity compensation services, proxy solicitation and advisory services, private company solutions and bankruptcy claims administration services. Affiliates include, D.F. King and Co., Inc., Astrella Private Company Solutions, Inc.. Learn more at: www.equiniti.com/us

EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

***This role will be temporary and fully onsite, based in our NYC office location

Role Summary

The Human Resources File Clerk is responsible for organizing, maintaining, and managing personnel records and documents in compliance with company policies and legal standards. This role supports the HR department by ensuring accurate recordkeeping, retrieving documents as needed, and maintaining confidentiality.

Core Duties/Responsibilities

The successful candidate will be responsible for the following:

File Management:

• Organize and maintain physical and electronic employee files.
• File new employee records, update existing files, and archive terminated employee documents.
• Ensure all documentation is properly categorized and easy to retrieve.

Document Handling:

• Process employee documents
• Scan and digitize paper documents for electronic filing.
• Retrieve records for audits, management, or legal inquiries.

Compliance:

• Maintain adherence to company policies and legal requirements for document retention and confidentiality.
• Dispose of outdated or unnecessary records in accordance with company procedures.

Administrative Support:

• Assist with data entry for HR systems and databases.
• Provide support to the HR team for onboarding and ongoing audits.

Quality Control:

• Ensure accuracy and completeness of records.
• Identify and correct any discrepancies in documentation.

Skills, Capabilities and Attributes

The successful candidate will demonstrate the following experience, skills, and behaviors:

• High school diploma or equivalent; additional coursework in office administration or HR preferred.
• Proven experience in a clerical or administrative role; HR experience is a plus.
• Proficiency with document management systems and office software (e.g., Microsoft Office Suite).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Experience with Workday a plus

Compensation

• $18.00 per hour

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks