Assistant Director, Contract and Subaward Negotiations

North Carolina State University

$90,000 - $105,000

United States, North Carolina, Raleigh

Jan 27, 2025

Posting Information

Posting Number	PG193926EP
Internal Recruitment	No
Working Title	Assistant Director, Contract and Subaward Negotiations
Anticipated Hiring Range	$90,000 - $105,000
Work Schedule	Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines
Job Location	Raleigh, NC
Department	Sponsored Programs and Regulatory Compliance Services
About the Department	Sponsored Programs and Regulatory Compliance Services ( SPARCS) is responsible for pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements. In partnership with College Research Offices, Sponsored Programs facilitates the preparation and submission of proposals to all external sponsors, and has administrative responsibility for more than 3,700 award actions securing approximately $500M annually. Sponsored Programs staff negotiate and execute all sponsored funding agreements from Federal, State and local governments as well as nonprofit and industry sponsors. Sponsored Programs is responsible for non-financial post-award management, outgoing subawards, and non-monetary agreements necessary for the conduct of research, such as collaboration and data use agreements. Regulatory Compliance Services comprises oversight functions for protection of human and animal research subjects, conflict of interest, export controls, research integrity and other regulatory areas.
Essential Job Duties	The Assistant Director for Contract and Subaward Negotiations, leads the negotiation and execution of agreements with non-profit and government sponsors and oversees subawards to a variety of recipients. In this role, your expertise will play a role in supporting research initiatives while maintaining institutional integrity and compliance. Key Responsibilities: Oversee the negotiation, drafting, and execution of contracts and subawards with non-profit and government partners. Supervise and train Contract and Subaward Negotiators, providing guidance on negotiation strategies, agreement language, and risk assessment. Manage the prioritization and assignment of agreement negotiations, balancing complexity, risk, and team member workloads. Collaborate with internal stakeholders, including legal, compliance, and research teams, to ensure procedural alignment and resolution of contract-related matters. Coordinate compliance screening for agreements, addressing dissemination restrictions, IT security, export controls, and regulated substances. Maintain and update agreement templates, publish guidance materials, and deliver training to campus stakeholders on contractual matters. Ensure compliance with federal regulations (e.g., OMB Uniform Guidance, FAR) for subrecipient risk assessment and subaward monitoring. Evaluate and improve internal processes to enhance efficiency, stakeholder service, and risk mitigation. This role is ideal for a proactive leader with a deep understanding of research administration, contract negotiation, and compliance regulations. If you enjoy mentoring teams, streamlining processes, and fostering collaborations that drive innovation, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build upon your current skills and support the groundbreaking research at NC State University. Additional responsibilities may include: Collaborating with College Research Offices on proposal development Preparing and delivering presentations and/or trainings to on-campus stakeholders on topics pertinent to publicly funded research Consulting and assisting with rollout and ongoing utilization of case management systems

Qualifications

Minimum Education and Experience	Require post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications	Proven experience working with: University sponsored program agreements with Federal, state and local governments, and non-profit foundations in the US and other countries; The Federal Acquisition Regulation (FAR), agency supplements to the FAR, the Code of Federal Regulations (CFR), and Uniform Guidance, including requirements for subrecipient risk assessment and monitoring; and, The Microsoft Office suite of software applications, especially Word and Excel, Adobe Acrobat, Internet Browsers and relational databases. Management or supervisory experience, preferably in an academic setting, necessary to oversee agreement review and negotiation, subaward drafting and management. Policy and process development and implementation that balances programmatic, operational needs, compliance with sponsor requirements and risk mitigation. Excellent written and oral communication skills to engage in effective negotiations between parties with differing objectives and compliance requirements.
Preferred Qualifications	At least four years of hands-on experience in the negotiation of sponsored project awards and subawards at an R1 or R2 educational institution. Experience training or managing sponsored programs personnel in an academic environment. Experience working directly with government and non-profit sponsors to negotiate agreements. Working knowledge of applicable laws and regulations, including Uniform Guidance, U.S. intellectual property laws, and North Carolina state laws. Experience in accounting, auditing or business administration sufficient to assess project budgets and impact of terms on post-award business processes. Certified Research Administrator (CRA) or other comparable professional certification.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	01/27/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please attach cover letter, resume and contact information for three professional references.

Position Details

Position Number	00105039
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	060401 - ORI - SPARCS
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.