Project Coordinator

Responsibilities comprise, but are not limited to:

• Administers the P30 grant, including responsibility for billing, payment for services and supplies and submitting monthly journals for each core through data collection from Insight and the Partners Core Management System.

• Provides day-to-day support to the cores, monitors and utilizes the CSR email for all CSR communications, maintains up-to-day membership lists and distributes appropriate announcements.

• Responsible for maintaining the Center for Skeletal Research (CSR) WordPress website, including bi-monthly updates. The website is used to provide up-to-date descriptions of investigators' labs and research as well as meeting schedules, notices about upcoming events, and event registrations.

• Responsible for maintaining the CSR Partners Core Management System in collaboration with the Partners Cores Team. The website is used to track core samples from submission to completion, bill for core services and monitor revenue.

• Provides training support for system users and on-site support for core technicians (e.g. develop SOPs and maintain an internal resource for training materials).

• Responsible for organizing all technical aspects of program meetings and conferences across Partners, including monthly workshops such as coordinating and monitoring audio visual support (e.g. Zoom conferencing) and uploading recordings onto the website.

• Prepares budgets and monitors revenue monthly and expenditures quarterly.

• Administers the application process for P&F grants and travel awards, assuring timely notification of opportunities and deadlines. Maintains records of applications and distributes information to reviewers. Notifies award recipients. Follows up with institutional officials re approval of these grants.

• Organizes annual symposium, held at the MGH main campus and Assembly Row. Arranges program and speakers, reserves space and resources. Manages the abstract application process. Makes travel arrangements and reimburses expenses for invited guests.

• Schedules and attends monthly Core Directors' meetings and meetings of the advisory committee. Takes minutes and distributes to Core Directors.

• Works with the Grants & Fiscal Manager to coordinate grant proposal preparation and annual reports. Assists with the preparation of budgets and justifications and gathering information from personnel to be included in the proposals. Reviews biosketches to assure compliance with format.

• Attends research administration conferences and keeps current with federal (NIH in particular), state and other requirements.

• Performs all other related job duties as assigned.

Financial Responsibilities

• Responsible for administration of the P30 grant and budgeting.

• Monitors financial reports to ensure accuracy and budget integrity.

• Responsible for reviewing monthly core invoices, tracking internal and external payments, and submitting journal entries using Insight.

Education
Bachelor's Degree required

Experience

• Project support or administrative experience 1-2 years preferred.

• Experience in grant and/or project management in a healthcare setting, or other similar experience is a plus.

Knowledge, Skills and Abilities

• Exceptional verbal, written, and presentation skills.

• Ability to work effectively both independently and as part of a team.

• Proficiency with Microsoft Office suite (e.g. Excel, Word, PowerPoint, and Outlook).

• Computer skills at a level to design and revise website and utilize complex internal business systems.

• Ability to handle multiple tasks and work well under pressure of deadlines.

• Attention to detail and strong analytical, organizational skills.

• Ability to problem solve and take initiative.

Working Conditions

• Administrative office in a research lab.

• 20-hour work week. M-F 9:00-5:00PM hybrid option.

• Requires occasional travel to program sponsored events across at MGH and affiliated institutions.