Administrative Officer 4
Job Summary This role will be approximately 3 months in duration
UCSF is seeking an experienced Administrative Officer 4 to manage and coordinate advanced administrative operations for a highly complex, multi-disciplinary department. This role involves strategic planning, financial management, HR, and operational oversight. The successful candidate will work closely with leadership and collaborate with various teams to ensure smooth department operations and support organizational goals. The Pediatric Access Center at UCSF includes a dedicated team of 35 professionals, including Pediatric Access Center Nurses, BCH Nursing Supervisors, and Mission Bay Staffers. This team facilitates critical services, including patient movement coordination, staffing, and placement across various UCSF locations. Collaboration with physicians, nursing units, case management, and other teams is integral to ensuring exceptional patient flow and care.
Key Responsibilities:
Manage, plan, and oversee the full range of administrative operations, including budget management, financial analysis, HR processes, and space planning. Develop and prepare complex budgets with multiple funding sources, including grants and endowments. Supervise a team of administrative and professional staff, ensuring effective performance and operations. Collaborate with leadership on short- and long-term strategic planning for the department. Act as a resource for pre- and post-award grants and contracts, ensuring compliance with university policies and regulations. Represent the department in meetings, committees, and external collaborations. Apply advanced problem-solving and analysis techniques to determine future resource allocation and process improvements. Oversee a broad range of administrative programs, including but not limited to training, compliance, reporting, and facility operations. Manage department-specific projects, ensuring timelines, deliverables, and objectives align with strategic goals. Support onboarding and offboarding of staff, including credentialing and new hire orientation. Coordinate staff training programs and maintain compliance with UCSF policies. Develop and implement processes for staff safety, equipment maintenance, and workspace management. Collaborate with external vendors and service providers to ensure operational efficiency.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- Bachelor's degree in a related area or equivalent experience/training.
- Advanced knowledge of university regulations, financial management, HR policies, and administrative operations.
- Proficient in Microsoft Office Suite
- Advanced interpersonal, verbal, and written communication skills.
- Strong strategic planning, analytical, and customer service skills.
- Experience with administrative systems and financial reporting tools.
- Ability to maintain confidentiality and exercise discretion.
Preferred Qualifications
- Master's Degree in Health Care Administration.
- Advanced knowledge of UCSF-specific systems and processes.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 007378 ADMIN OFCR 4 Job Category Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment Location San Francisco, CA |
University of California - San Francisco Campus and Health
Jan 31, 2025