TRAINING SPECIALIST 2* - 01282025- 65131

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, WEST TENNESSEE STATE PENITENTIARY, TRAINING DIVISION, LAUDERDALE COUNTY.

A pre-employment drug screen and criminal background check required prior to employment.

Qualifications

Overview

Responsibilities

1. Assigns trainees to courses based on training requirements and participants needs.
2. Coordinates training events by determining and securing date, time, location, facilitator, and number of participants.

Evaluating Information to Determine Compliance with Standards:

1. Evaluates individual's training record to ensure compliance with departmental, federal, and state policies, procedures, and standards.
2. Reviews individual's proof of training documentation to determine receipt of training hour credit.

Documenting and Recording Information:

1. Enters trainee information into agency database to document and track training records.
2. Maintains training calendar to reflect all training events.

Getting Information:

1. Receives training rosters and records of individual participation forms to ensure completion of activity and proper documentation.
2. Gathers information through surveys, training evaluations and individual requests to assess training needs for employees.

Training and Teaching Others:

1. Delivers agency specific training to internal and external customers to facilitate learning and development.
2. Applies principles of adult learning to the development and delivery of training to create an optimal learning environment.

Interacting with Computers:

1. Uses office software that includes word processing, spread sheets, presentation, web-based e-mail, instant messaging, and search engines to meet agency goals.

Establishing and Maintaining Interpersonal Relationships:

1. Develops and maintains professional relationships with internal and external customers to enhance productivity and efficiency.

Communicating with Supervisors, Peers, or Subordinates:

1. Notifies employees of training opportunities via electronic, verbal, or written communication.
2. Notifies supervisor of employees' progress toward meeting required training.
3. Maintains an open dialogue with all employees to ensure effective communication.

Performing Administrative Activities:

1. Maintains adequate training supplies for scheduled training events.
2. Responds to e-mails, phone calls, and other correspondence as required.
3. Ensures equipment is available and functioning properly for training events.

Communicating with Persons Outside Organization:

1. Communicates with outside agencies to seek additional training opportunities for employees.
2. Shares information with outside agencies about upcoming training opportunities.

Competencies (KSA's)

1. Informing
2. Organizing
3. Planning
4. Presentation Skills
5. Motivating Others
6. Approachability
7. Customer Focus
8. Organizational Agility
9. Ethics and Values
10. Written Communication

Knowledge:

1. Basic Knowledge of Computers
2. Basic Knowledge of Customer and Personal Service
3. Intermediate Knowledge of Professional Communication
4. Teaching and Instruction

Skills:

1. Learning Strategies
2. Oral Communication
3. Written Communication
4. Time Management
5. Basic Management of Material Resources

Abilities:

1. Oral Comprehension
2. Oral Expression
3. Basic Problem Sensitivity
4. Written Comprehension
5. Written Expression
6. Speech Clarity

Tools & Equipment

1. Personal Computer
2. Telephone
3. Fax Machine
4. Printer
5. Projector
6. Projector Screen
7. Digital Camera
8. Laminator