Executive Assistant to CEO and BOD

At Suffolk Credit Union, we empower our members and strengthen our community by promoting financial wellness, transparency, and respect. Join us to enjoy comprehensive benefits, including health plans, lifestyle spending accounts, 401(k) matching, and support for work-life balance, along with employee engagement activities and opportunities for community involvement.

Role Overview: We are seeking a seasoned and organized Executive Assistant to support the CEO and Board of Directors. The ideal candidate will have extensive experience supporting multiple senior executives and excel in a fast-paced environment with exceptional multitasking and prioritization skills. Key responsibilities include taking detailed notes and minutes, preparing presentations, managing web applications, and handling DocuSign or similar tools. The candidate must possess the ability to anticipate and proactively address the needs of the executives, ensuring smooth and efficient operations.

Key Responsibilities:

• Provide high-level administrative support to the CEO and Board members.
• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Organize and coordinate board and executive meetings, including preparing agendas and drafting minutes.
• Organize and coordinate offsite meetings and events.
• Serve as the primary point of contact between the CEO, Board, and internal/external stakeholders.
• Prepare and edit presentations, reports, and other documents for executive meetings.
• Utilize tools like DocuSign for document management and approvals.
• Assist in managing and coordinating special projects and initiatives led by the CEO and Board.
• Maintain confidential files and records, ensuring data security and accessibility.
• Coordinate complex travel arrangements and logistics for events and conferences.
• Build and maintain strong relationships with key stakeholders, clients, and partners.

Essential Qualifications:

Qualified candidates will have a high school diploma or equivalency certification. Ten (10)+ years of experience providing administrative support to executive leadership. At least five years or more of experience managing projects, writing reports, and preparing presentations required.

• Strong note-taking and minute-preparation capabilities.

• Proficiency in presentation software and web applications.
• Experience with DocuSign or similar document management tools.
• Excellent organizational and multitasking abilities.
• Ability to anticipate and address the needs of executives effectively.

Apply today and embark on a rewarding career and start empowering your possible!

Suffolk Credit Union provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

Compensation for employees is generally offered within the range of the minimum to midpoint of the posted salary scale, based on qualifications, internal pay equity, and the budget for the position. This compensation range adheres to state-specific regulations. The determination of your actual pay rate may take into consideration factors such as your skills, years of experience, and other pertinent qualifications.