Executive Assistant

The Job/What You'll Do:

The Executive Assistant supports Solari's executive-level leadership with dedicated administrative support. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Responsibilities:

• Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
• Ensure that executive leadership is informed of priorities, deadlines, and challenges.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision, while maintaining open communication and collaboration with supervisor and team to improve group processes.
• Other duties as assigned

Knowledge, Skills, Abilities:

• Well-organized and flexible self-starter
• Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
• Attention to detail in composing, typing, and proofing materials or data input
• Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
• Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
• Excellent verbal and written communication skills.
• Ability to act professionally and maintains appropriate boundaries with clients and staff.
• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.

Education & Experience:

• 5-7 years of experience in Administrative Support, Required
• High school Diploma or equivalent, Required