Financial Services Assistant

University of Texas at Dallas

up to $43,468.00 DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Feb 03, 2025

Posting Details

Posting Number	S06187P
Position Title	Financial Services Assistant
Functional Title	Financial Services Assistant
Department	Materials Science and Engineering
Salary Range	up to $43,468.00 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	02/03/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	03/01/2025
Job Summary	Provide budgeting, finance, and procurement support for a small to medium workload for a complex department within the School of Engineering and Computer Science.
Minimum Education and Experience	Bachelor's degree in accounting or related business area with a minimum of two years related financial experience working in a university or non-profit environment OR the equivalent combination of relevant education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities	Works closely with department faculty and staff to provide financial and research management and administration for the department finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring compliance with all regulations, policies, and university requirements are met to secure the department's long-term financial viability and stability. This position will serve the junior level of a two-tier structure for the finance and procurement team. Duties and Functions: Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods. Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for the management's approval to ensure all transactions are correct. Make the necessary corrections to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued. Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period. Oversee the day-to-day purchase request for sponsored projects and the department needed by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department. Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules. Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines. Maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. Responsible for inventory and asset management, maintains accurate records of the departmental assets, and conducts annual review process for compliance and reporting. Assist with all aspects of the Colloquium Series, Special Workshop, Seminars, and other events. Other duties as assigned.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Work Notice Following the successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary	Please submit a list of 3 professional references with their contact information.
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.