Executive Assistant and Project Manager - Primary Care Network

As the Assistant to the Clinical Director you will provide executive-level administrative, office and financial management support.You will ensurethat the Clinical Director are adequately informed and prepared for day-to-day operations. This position requires a high level of independent decision-making, problem solving skills, analytical abilities and the ability to handle sensitive materials on a daily basis. Skill in setting priorities to complete work in a timely manner with changes in workload, assignments, deadlines and other competing demands with frequent and often urgent interruptions and with varying priorities. Ability to professionally represent the Clinical Director with a polite and cordial manner. Lastly, serve as operational Project Coordination for any initiatives or projects assigned by Clinical Director and/or Vice Chair.

Salary Range: $31.22 - $49.77/hourly

1. Skill in working independently on a variety of assignments with minimal direction and fluctuating workload, frequent interruptions and distractions.
2. Skill in analyzing information and/or assessing situations to define issues, identify concerns, or factors, recognize alternatives and their implications to respond accordingly.
3. Skill in prioritizing assignments to assure the completion of work in a timely manner under pressure of deadlines and heavy workload.
4. Skill in interacting diplomatically with a diverse population composed of administrators, staff, Physicians and outside customers.
5. Writing and editing skills to prepare grammatically correct business correspondence, agendas, minutes, and reports with speed and accuracy.
6. Using independent judgment, maintain a complex calendar scheduling appointments, arranging meetings and special events.
7. Skill in establishing and maintaining complex filing, pending and follow-up system by reading, understanding and classifying written materials into appropriate file categories.
8. Working knowledge of making travel arrangements and adhering to UC Travel & Entertainment policy
9. Demonstrated ability to maintain confidentiality.
10. Ability to establish and maintain cooperative working relationships in a complex and sensitive environment
11. Working knowledge of University, Medical Center and FPG Departmental Policies and Procedures.
12. Ability to coordinate information between supervisor and his/her direct reports.
13. Skill in using a P.C. and a variety of software programs including MS Word, Excel, PowerPoint, Outlook and the Internet.
14. Ability to operate and maintain a photocopier, fax machine, typewriter and overhead projector.
15. Ability to use BruinBuy, Travel Express and other web based systems.
16. Knowledge of Medical Center's disaster procedures.
17. Working knowledge of University and Medical Center Purchasing, Accounting, and Payroll Policies and Procedures.
18. Ability to consistently demonstrate excellent personal demeanor.