Assistant Director of Financial Operations

Rutgers University

United States, New Jersey, New Brunswick

Feb 05, 2025

Position Details

Position Information

Recruitment/Posting Title	Assistant Director of Financial Operations
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	RWJ-Finance Office
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Assistant Director of Financial Operations for the Finance Office at the Robert Wood Johnson Medical School. Responsible for Sponsored Research Administration for RWJMS grants and contracts totaling $73 Million. Assists with the development of the annual RWJMS budget ($567 Million). Performs general accounting functions, reconciliations, analyses and prepares ad-hoc financial reports. Assists with the development, implementation and monitoring of RWJMS financial policies and procedures. Among the key duties of this position are the following: Directs and manages the RWJMS Research Support Team which includes Senior Grants Administrators, Grants Administrators and Financial Analysts. The Research Support Team administers the grants and contracts for the Clinical Departments, Research Institutes (CARE-PC, CHINJ & RINTS) and the Dean's Offices (Education, Community Health and Global Health). Collaborates with the RWJMS Director of Financial Operations and Research Support Team, as well as central Rutgers University offices, to provide comprehensive budget and finance services for the respective departmental communities. Coordinates compilation and review of the respective annual grants/research budgets prepared by Research Support Team with specific attention to ensure accuracy, adherence to relevant polices, consistency and reasonableness (execution & oversight). Serves as the primary RWJMS representative to the Office of Research & Sponsored Programs (pre-award) and Research Financial Services (post-award) and the RWJMS Research Office regarding all restricted account and sponsored program activity. Oversees and coordinates the submission and approval of proposals for federal, state, local and private grants and contracts for faculty and staff projects in research, instruction, and service. Ensures proposals are compliant with the guidelines for sponsoring agencies, Rutgers University and RWJMS.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	33S
Position Salary
Annual Minimum Salary	118294.00
Annual Mid Range Salary	149642.00
Annual Maximum Salary	180989.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Master's Degree in Business Administration or business related discipline. A minimum of five (5) years of progressive financial management experience preferably in an academic environment. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated strong knowledge of and experience with financial and administrative systems (financial information systems, purchasing, payroll and human resources). Demonstrated capability of handling confidential and sensitive material and interactions. Outstanding human relations skills, and the ability to function in a team environment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	25ST0239
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement