Divisional Research Admin Manager

University of Wisconsin Madison
$72,000 ANNUAL (12 months)
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 09, 2025
Job Summary: Join the College of Letters & Science (L&S) for an exciting new role as a Divisional Research Admin Manager. You'll have an opportunity to make a positive impact by providing general research admin support and lead a team of research administrators assigned to L&S units. Reporting to the Assistant Dean for Research Services and as part of the Research Services team, the Divisional Research Admin Manager will include the following key functions: - Train, supervise, and evaluate team members, as well as assign them work and grant worktag roles. - Serve as a Workday subject matter expert and a key point of contact for departments and division administrators - Collaborate with the Assistant Dean for Research Services to plan training, communication, and documentation of L&S Workday procedures and policy. Before Workday implementation, which is anticipated in July 2025, this position will learn Workday, develop Workday training materials, and assist in designing and planning our structure, policies, and services to best meet the needs of L&S departments. L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences. Responsibilities: Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel. 10% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit 10% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures 25% May supervise the day-to-day activities of research administration staff 20% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders 5% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit 5% Executes activities related to financial compliance, audit, or reporting on behalf of a unit 20% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration 5% Co-develops, documents, and communicates L&S Workday policies and procedures; plans Workday-related meetings and events Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree Bachelor's Degree Preferred Minimum; financial, project planning or related degree area preferred; higher degrees preferred Qualifications: Required : - One year research admin experience, preferably in higher education - Experience supervising and training employees - Ability to use strong analytical skills to accurately interpret and analyze financial data and effectively communicate summarized results - Ability to foster and maintain collaborative effective relationships with chairs/directors, supervisors, staff and campus partners - Demonstrated commitment to customer service excellence and a history of offering collaborative, responsive, and solution-oriented assistance - Ability to use sound judgement and discretion in applying and interpreting laws, rules, policies, and procedures - Excellent administrative and organizational skills, including identifying and solving problems both independently and collaboratively, prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail Preferred Qualifications: - Possess a leadership style that is collaborative, fosters innovation, and supports team development and success - Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, governmental or other highly regulated setting - Experience with improving processes, managing change and/or applying systems thinking to work Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $72,000 ANNUAL (12 months) Depending on Qualifications The typical starting salary for this position is $72,000 - $100,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should reflect your experience for this position related to the qualifications section. Both materials will be used during our evaluation to determine your qualifications as they relate to the job. Please note your application materials may be used as a writing sample. Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) 7-10 days after the closing date. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. References will not be contacted without advanced notice. For questions on the position, contact: Stella Luong, stella.luong@wisc.edu. Contact: Stella Luong stella.luong@wisc.edu 608-262-9966 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Multi-fun Res Admin Mgr(SC016) Department(s): A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN Employment Class: Academic Staff-Renewable Job Number: 311536-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 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