PROJECT COORDINATOR (Delegate Housing Agencies)

BID/JOB ANNOUNCEMENT

PROJECT COORDINATOR (Delegate Housing Agencies)

DEPARTMENT OF HOUSING

Bureau of Homeownership

Number of Positions: 1

(1 additional vacancy pending budget approval)

Starting Salary: $73,140.00

Applications for this position will be accepted until 11:59pm CST on 03/06/2025

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNITS 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

The mission of Chicago's Department of Housing (DOH) is to expand access and choice for residents and protect their right to quality homes that are affordable, safe, and healthy. DOH's vision is to equitably distribute resources across all 77 community areas so that every Chicagoan can choose and remain in quality housing that is affordable, safe, and healthy. The work of Chicago's DOH is to develop and promote quality, affordable, safe, and healthy homes across all 77 community areas, putting Chicagoans proximate to resources they need to thrive at every age.

Project Coordinator (Delegate Housing Agencies) - 1 position

Under direction of the Program Director, the Department of Housing seeks a Project Coordinator to administer several city-wide and targeted delegate agency housing contracts that provide services for homebuyer assistance, access to city resources, and technical assistance to homeowners and landlords utilizing federal and local funding.

Project Coordinator (Emergency Rental Assistance Program - ERAP) - 1 position

Under direction of the Program Director, the Department of Housing seeks a Project Coordinator to administer several delegate agency contracts including but not limited to ERAP, the Chicago Low Income Housing Trust (CLIHT) and Right to Council program funded with federal and local funds.

Project Coordinators will be responsible for the day-to-day activities of programs of varying sizes and scopes, reviewing requests for proposals, monitoring their performance, analyzing local reports, reviewing requests for reimbursement payments, conducting delegate agency evaluation reviews, site, and ad hoc visits. The Project Coordinator is also responsible for outreach and engagement of delegate agencies and stakeholders that interface with the various divisions within DOH.

ESSENTIAL DUTIES

* Reviews and approves program specific cases at various milestones, including reviewing initial program eligibility and work orders

* Reviews and analyzes monthly or quarterly delegate agency qualitative and quantitative reports

* Reviews and evaluates program Request for Proposal (RFP) applications received and works with the Program Director to provide recommendations on upcoming RFP cycles

* Reviews and approves financial expenditures of delegate agencies, including working with delegate agencies to establish a program budget and vouchers

* Provides comprehensive agency-specific performance summaries and memos to the Program Director

* Reconciles contract-related issues that might involve a corrective action plan

* Leads program and delegate agency network-wide meetings, calls, and events, including the Technical Assistance meeting for RFP applicants

* Proactively updates program-specific documents, including client-level, reporting trackers, and program manuals. Documents to be updated can be for internal or external use

* Liaises with other bureaus, divisions, or shared services to carry out the program's requirements of the program, including working with the agency to obtain contract-specific documents

* Works across City departments and sister agencies to provide information and services to residents of Chicago

* Attends meetings and public speaking events on behalf of the Office of Community Engagement, Racial Equity, and Strategic Initiatives (CERESI)

* Supports department staff with racial equity initiatives as designed by the Managing Deputy Commissioner

* Performs other delegate agency or CERESI assignments and tasks as assigned

Additional duties may be required for this position

Location: 121 N LaSalle Street

Days: Monday - Friday

Hours: 9:00am - 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS

* Seven (7) years of progressively responsible experience in program administration, OR

* Graduation from an accredited college or university with an Associate's degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS five (5) years of progressively responsible experience in program administration, OR

* Graduation from an accredited college or university with an Bachelor's degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS three (3) years of progressively responsible experience in program administration, OR

* Graduation from an accredited college or university with an Master's degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS two (2) years of progressively responsible experience in program administration

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

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APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor