Temporary Part-time Administrative Assistant

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Part-time Administrative Assistant
Hours: This is a part-time position (18.75 hours per week/ M-F)
Pay: $25.00 per hour
Campus: Evanston Campus
Approximate start date: ASAP
Approximate end date: 1 Year Assignment

Northwestern University is seeking a temporary Part-time Administrative Assistant for the Evanston campus.

Temporary Job Description:

• The Administrative Assistant (AA) is an integral member of the John L. Ward Center for Family Enterprises (KCFE) team, composed of a group of globally recognized academics supported by dedicated administrators. The AA assists in the administration of existing activities as well as new initiatives. The AA reports to the Administrative Director of the John L. Ward Center for Family Enterprises (KCFE) team.
  • Assists with meeting scheduling of both internal and external stakeholders using Outlook, Calendly and other efficiency tools.
  • Drafts materials including PowerPoint presentations, Word Doc Agendas, Excel spreadsheets, etc.
  • Assists with event logistics such as venue research, RSVPs, mail mergers, and other duties as assigned.
  • Inputs data into various systems including Zoho, Smartsheet, Cvent, etc. and updates data for accuracy.
  • Develops understanding of Kellogg Ecosystem to process expenses, submit contracts, set up new vendors, etc.
  • Conduct various research projects such as
    • Key families or other stakeholders that can meaningfully engage with the center programming.
    • Background searches about various stakeholders.
    • Competitive Analyses.
  • Other duties as assigned.
• Minimum Qualifications and Competencies
  • Successful completion of a 2-year course of study in an accredited college or university leading to an associate's or higher degree; OR appropriate combination of education and experience.
  • Successful track record/experience as an administrative assistant.
  • Consistent weekly availability.
  • Demonstrated ability to interact professionally with various stakeholders via written, oral and interpersonal communications.
  • Customer service orientated bringing a positive, collaborative, can-do attitude.
  • Ability to multi-task, balancing competing priorities and deadlines by showcasing outstanding organization and time management; proactive and resourceful initiative-taker.
  • Discretion and good judgment handling private information.
  • Skilled in digital tools such as MS Office (Word, Excel, PowerPoint), LinkedIn, LI Sales Navigator, database systems, Chat GPT, travel platforms, etc..
  • Resourceful at research and analysis.
• Preferred Qualifications
  • Experience in/exposure to university bureaucracy, HR and enterprise systems.
  • Interest in family enterprises.
    
    Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.