HARS Office Manager

University of Wisconsin Madison
$18.36 HOURLY
paid time off
United States, Wisconsin, Hancock
Feb 14, 2025
Job Summary: This person serves as the point person for the office at the Hancock Agricultural Research Station. They will direct inquiries to appropriate staff or answer basic questions related to the educational opportunities that are offered by the Hancock Agricultural Research Station. Duties include, but are not limited to, the processing of invoices, payment of vouchers, handling bills and verification of all accounting records in accordance with university policies and practices. Reviews invoices from vendors and contract service providers and submits to department head for approval of payment. Helps maintain the station website and social media presence in coordination with the Station Superintendent. Assists in organization, promotion and preparation for outreach activities sponsored by the Ag Research Station. Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred H.S. Diploma Qualifications: Required: - Experience with Microsoft Office Suite (Microsoft Word, Excel, Outlook, etc). - Experience with office management (including initial point of contact, ordering office supplies, invoicing, etc) Preferred: -Experience with QuickBooks or similar software. Work Schedule: Normal hours are 7:45am - 4:30pm, Monday through Friday. Occasional nights and weekends may be required for this position. Work Type: Full or Part Time: 75% - 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $18.36 HOURLY Depending on Qualifications Final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf. Additional Information: -Probationary Period may be required Work Authorization: -The successful applicant will be responsible for ensuring eligibility for employment in the United States by the start of the appointment. How to Apply: Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials: Resume (required) - Detail your educational and professional background Cover letter (required) - Refer to your related work experience References (required) - List contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice. It's important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process. Contact: Justin Cave justin.cave@wisc.edu 608-263-3715 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Assistant II(AD002) Department(s): A07-COL OF AG & LIFE SCIENCES/AG RES STA/HANCOCK Employment Class: University Staff-Ongoing Job Number: 310418-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.