Administrative Assistant 1

Are you a skilled administrative professional who excels in a fast-paced vocational atmosphere? Do you thrive on providing superior customer service and enjoy being a part of a team? This Administrative Assistant 1 career path within the Office of Child Development and Early Learning (OCDEL) provides the opportunity to ensure the children of Pennsylvania receive the quality child care and early learning services they deserve. This position encompasses a variety of complex responsibilities in technical budgetary administration and fiscal aspects of the program. Bring your ambition and talents to the Pennsylvania Department of Education (PDE) and apply today!

As an Administrative Assistant 1, you will provide administrative support for the planning, administration, and implementation of state early intervention services and federal projects for local education agencies (LEAs) and intermediate units. Within this role, you will be responsible for reviewing state and federal early intervention contracts and budgets, and ensuring completeness and accuracy for final submission to comptroller's for execution and approval. Additional duties involve performing special projects, running detailed reports, and collecting other data or information as requested. This position also encompasses human resource related functions such as timekeeping, submitting EPARs, submitting requests to post vacant PDE positions, updating position descriptions, and resolving or responding to employee inquiries and questions relative to payroll issues and problems. Excellent interpersonal skills are vital in order to best serve the needs of the professional entities with which you will be working, as well as the public.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, however you will be required to report to the Harrisburg office at least once per week and as otherwise directed by your supervisor. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $44,890.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.