Administrative Supervisor

The Administrative Supervisor will join the Biological Systems Engineering and Soil and Environmental Sciences Administrative Hub in providing support to the academic departments of Biological Systems Engineering (BSE) and Soil and Environmental Sciences (SES) in their research, instructional, and outreach missions. This position will work collaboratively with the Department Administrator to lead various administrative support functions for these academic departments.

The BSE/SES Administrative Hub provides department level support in the areas of administration, finance, grants, human resources, payroll, and student services. Candidates should be prepared to assist with day-to-day operations while focusing on building relationships with these departments and CALS as we transition to a new people management software in the coming year.

The ideal candidate will have a strong understanding of administration, finance and budgets, grants, human resources, and payroll in a higher education setting, and will also be able to identify issues or areas of improvement and solve problems in these areas independently.

• 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 20% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 15% Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
• 10% Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
Bachelor's Degree in Management, Human Resources, Financial, Administration, or related field.

Required Qualifications:
- Strong experience and understanding of administrative operations such as payroll, human resources, grants, and finance and budgets (experience in a higher education setting preferred)
- Professional managerial experience including supervision of staff.
- Strong organizational and time-management skills that include: multi-tasking, prioritizing, and meeting deadlines while paying attention to accuracy and details.
- Ability to proactively identify and solve problems.
- Experience working independently and collaborating with a team.
- Strong computer skills - email, word processing, spreadsheets, databases, virtual platforms (Teams, Zoom), Google suite (sheets, docs), and similar platforms.

Highly qualified candidates will also have the following skills and experiences:
- Ability to quickly adapt and prioritize during times of transition with normal day to day operation.

Full or Part Time: 75% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for this position is $65,000. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: or https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this
position.

Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials:

Resume (required)
Cover letter (required)
Finalists will be required to provide contact information for three (3) references, including a current or recent supervisor. References will not be contacted without prior notice.

Your cover letter and resume should clearly demonstrate how your skills and experience align with the qualifications outlined in the job posting. The search committee will use these materials to evaluate your candidacy.

Matthew Hahne
mdhahne@wisc.edu
608-263-5744
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Supervisor(AD007)

A07-COL OF AG & LIFE SCIENCES/ADM SVCS CTR/BSE&SOIL SCI

Academic Staff-Renewable

310838-AS