PROJECT COORD-EXCLUDED

JOB ANNOUNCEMENT

PROJECT COORDINATOR-EXCLUDED

Business Affairs & Consumer Protection

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Salary: $67, 656.00

Applications for this position will be accepted until 11:59pm CDT on 03/01/2025

Under general supervision, the class coordinates the administration, development and implementation of a specific project or program moderate in size and scope for a city department; and performs related duties as required.

Positions assigned to this classification are excluded from bargaining union representation based on supervisory, managerial, or confidential authority requirements within the labor relations act.

ESSENTIAL DUTIES

• Serves as a project or program supervisor, overseeing staff and work operations to ensure department goals and objectives are met.

• Works daily in-person in high volume customer flow environment.

• Develops and implements operating policies and procedures to ensure the effectiveness of program operations.

• Plans work schedules and priorities for project activities.

• Tracks and monitors staff's work performance, quality, and quantity.

• Reviews and approves staff edit and leave requests.

• Drafts staff performance evaluations and participates in performance evaluation meetings.

• Acts as a specialist in the review and processing of documents for applications, licenses and permits for department issued licenses and permits.

• Explains laws, rules and procedures for complying with or obtaining department licenses and permits.

• Informs license applicants, in-person and via email, application issues and status.

• Communicates to license applicants, in-person and via email, steps to resolve licensing issues.

• Designs, implements and monitors procedures utilized in program evaluation.

• Develops marketing strategies to encourage participation in City projects and programs.

• Participates in preparing project or program operating budgets and monitors budget expenditures.

• Audits and approves contractor and consultant vouchers for payment.

• Monitors and provides direction to consultants engaged in administering program activities.

• Prepares narrative and statistical program status reports.

• Reviews (approves or denies) applications from training programs, fingerprint background check agencies, and other appliable private entities seeking to be added to department approved lists.

• Acts as a liaison with City departments, public and private agencies and business organizations to secure commitments in providing services to program participants, sharing program information and obtaining additional funding support.

Additional duties may be required for this position

Location: 2350 W. Ogden Ave., Chicago, IL

Days: Monday-Friday

Hours: 8:30am-4:30pm

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning or a related field, plus three (3) years of program administration work experience, or an equivalent combination of training and experience is required.

NOTE:

Preference will be given to candidates possessing the following:

• Previous experience working in an in-person high volume customer facing environment
• Previous experience managing staff and processes for review and issuance of licenses
• Previous supervisory experience
• Previous project management experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview and skills assessment/written exercise will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor