Business Admin Specialist I

BASIC PURPOSE:

The Business Admin Specialist I -Payroll/Billing is responsible for reviewing a high volume of payroll/billing records weekly. They send weekly/monthly invoices. They are responsible for quality control checks, employee/payroll liaison, updating employee files and preferences, updating billing contacts and preferences, assist with processing high volumes of weekly or monthly invoices, responding to billing inquiries. May handle special assignments. Works with minimal supervision.

ESSENTIAL FUNCTIONS:

• Send Sub Friday Placement Records
• Upload Active Employee Lists for ITES and DE
• Payroll data entry, as needed (late timesheets/service logs)
• Create LT Payroll Report (Excel spreadsheet)
• Review/double check ITES payroll data entries
• Reconcile/resolve timesheet discrepancies
• Process Sub Placement Record changes
• Follow-up regarding missing timesheets/service logs
• Print, review and update flag report/flagged jobs
• Print and review multiple SpEd payroll reports
• Enters reimbursements/referral bonuses/trainings
• Enter sick and vacation hours
• Enter incidents
• Send Subs Sunday Placement Records
• Send SpEd Wednesday Placement Records
• Updates employee files
• Updates billing contact information
• Assist with preparation/processing weekly and monthly invoices
• Send invoices
• Communicates with clients and employees
• Monitor payroll and invoice email inboxes
• Maintain timesheet records
• Quality control checks.
• Answer phones.
• Other duties and projects as assigned

Must have the ability to perform the essential functions of the job with or without reasonable accommodation.

QUALIFICATIONS:

• 1 year of business experience in related field
• 1 year of data entry experience required
• 1 year of payroll or accounting experience required
• Customer service, sales and/or marketing experience a plus.
• Strong Computer/Technological skills using Microsoft Office programs (i.e. Excel, Word, and PowerPoint)
• Strong problem solving and analytical skills.
• Ability to communicate effectively.
• Strong time management and organizational skills.
• Knowledge and ability to work with word processing, spreadsheets, and database systems
• Experience using Google Drive (i.e. Google Docs, Google Sheets, Google Forms)

Education:

• High School diploma or equivalent required.
• Some college preferred.
• or any equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

• Arizona, USA
• Idaho, USA
• Nevada, USA
• New Mexico, USA
• Oregon, USA
• Utah, USA
• Wyoming, USA
• Virtual