Accounting Specialist

Rutgers University

United States, New Jersey, New Brunswick

Feb 19, 2025

Position Details

Position Information

Recruitment/Posting Title	Accounting Specialist
Job Category	URA-AFT Administrative
Department	UFA-Accounting Operations
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration ( UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university's financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers' standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Accounting Specialist for University Finance and Administration ( UFA - Accounting Operations. Reporting to a Senior Accountant Supervisor, this position is primarily responsible for processing and controlling University Petty Cash, Travel/Cash Advances issued to University faculty and staff, and performing account reconciliations. Among the key duties of the position are the following: Opens new Petty Cash accounts and maintains all existing Petty Cash accounts in compliance with established procedures, ensuring appropriate use of funds. Manages the workflow and processing of Travel/Cash Advances in Concur Travel & Expense and reviews and ensures supporting documentation adheres to University policy and procedures. Deposits and records checks received from the State of New Jersey and other sources to a Cash Clearing account to further research and allocate to the appropriate University department. Prepares general ledger balance sheet account reconciliations monthly. Ensures all reconciliations are performed in a timely manner, consistent with the University and departmental established policies and deadlines. Researches and resolves outstanding reconciling items and notes all attempts to identify open items on the monthly reconciliation. Tracks reconciling items, notifies department and UCO management, and prepares appropriate adjusting journal entries on a timely basis. Provides assistance on various projects, such as ongoing process improvement initiatives, year-end analytical reviews and reporting. Provides assistance with internal/external audit requests as needed, and other general accounting functions. Works independently under general supervision within established work parameters. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting. Communicates with faculty and staff in various functional departments across the University, and various external parties in a courteous and professional manner.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree preferably in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Two (2) years of relevant experience in a financial/accounting function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent verbal and written communication skills. Computer literacy (MS Office - advanced Excel skills, Word, Outlook, PowerPoint, ERP application experience). Strong knowledge of US GAAP. Ability to work independently with good analytical and problem-solving skills around accounting analytics and processes. Exceptional customer service skills.
Preferred Qualifications	Experience using Oracle ERP, SAP Concur, and GASB.
Equipment Utilized
Physical Demands and Work Environment	May be required to work extended hours during the fiscal year-end closing period and other peak periods throughout the year, or as needed.
Special Conditions

Posting Details

Posting Number	25ST0286
Posting Open Date	02/19/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement