Administrative Assistant

Administrative Assistant

This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered.

As required by our governmental client, this position requires being a US Citizen.

The Administrative Assistant provides clerical and administrative support to ensure smooth and efficient office operations. They perform tasks such as answering phone calls, managing schedules, organizing documents, and coordinating meetings. They also handle correspondence, maintain records, and assist in various administrative duties as needed.

Compensation & Benefits:

• Estimated Starting Salary Range for Administrative Assistant:
• Pay commensurate with experience.
• Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.
• Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include:

• Manage a broad range of administrative tasks, but not limited to manage up to 15 individual and group calendars, schedule and edit meetings, set up calls, create and distribute agendas, and taking detailed notes or minutes during meetings.
• Maintain organizational charts and branch contact lists, creating new and maintaining existing organizational charts and contact lists as needed.
• Updating personnel rosters, uploading articles, generating reports, and utilizing
• the Defense Travel System (DTS) travel system. Work conducted onsite, telework may be available on case-by-case basis.
• Collaborate with branch leadership and division staff to maintain active conference lists and coordinate conference attendance, registration, and memos.
• Provide travel support for creating entering domestic travel requests into the SharePoint and Concur Travel Systems.
• Prepares travel vouchers and uploads receipts for JTS travelers upon their return.
• Attend and record regular Office of the Director, JTS meetings and provides minutes
• within two (2) business days. They will provide backup for the admin assistant recording minutes for the
• Committee on Tactical Combat Casualty Care, Committee on En Route Combat Casualty Care and
• Committee on Surgical Combat Casualty Care, and other meetings as requested within JTS and provide minutes within two (2) business days of completion of meeting.
• Performs other job-related duties as assigned.

Administrative Assistant Experience, Education, Skills, Abilities requested:

• Proficient in Microsoft Office applications
• Proficient in Microsoft MS Excel as an Expert User o Ability to manage multiple high-priority assignments
• Possess excellent communication and organizational skills with the ability to multitask, set priorities, and meet deadlines
• Highly proficient in Microsoft Office suite including Excel, Outlook, OneNote, Word, and PowerPoint.
• Proficient in video conferencing platforms (Microsoft Teams and Zoom) and Concur.
• Bachelor's degree or higher preferred.
• Minimum of 3-5 years of experience of administrative experience.
• Office Procurement experience required.
• Executive calendar management required.
• Must pass pre-employment qualifications of Cherokee Federal.

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.

#CherokeeFederal #LI

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Office Administrator
• Administrative Coordinator
• Executive Assistant
• Administrative Secretary
• Office Support Specialist

Keywords:

• Office administration
• Calendar management
• Document organization
• Meeting coordination
• Administrative support

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.