Society Coordinator

Company Overview 

We are the American Academy of Sleep Medicine (AASM), an innovative professional medical association located in Darien, IL, a southwest suburb of Chicago. Established in 1975, the AASM is the only professional society in the U.S. dedicated exclusively to the medical subspecialty of sleep medicine. Our mission is to advance sleep care and enhance sleep health to improve lives. We represent a combined membership of over 10,000 accredited member sleep centers and individual members, including physicians, scientists, and other healthcare professionals who specialize in the sleep field. 

In pursuit of improving sleep health and promoting high-quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive, and innovative. Our staff connects to these team values in many ways, and we are looking for others who would like to experience the same. 

Initially, this position will require an office presence for onboarding and training, five days a week for a month. Then it will transition to hybrid, with two days a week in the office and the remaining days remote. As a result, only local candidates will be considered for this position.

Salary Range: $55,000 - $58,000, commensurate with experience. 

Job Summary 

We’re looking for someone to join our team as a Society Coordinator, in support of the Sleep Research Society (SRS). The SRS, a specialty society managed by the AASM, is an organization for scientific investigators who educate and research sleep and circadian science. Their mission is to advance sleep and circadian science to cultivate knowledge and optimize health and well-being. The SRS Department provides comprehensive association management services to the Sleep Research Society and Sleep Research Society Foundation. These services encompass board and committee management, membership management, event management, newsletter and social media communications, SRS journals support, research advocacy support, award process management, and donor management.  

The Society Coordinator will coordinate and oversee the day-to-day activities of the Sleep Research Society with other department staff. The ideal candidate is highly organized, capable of handling multiple projects efficiently, takes thorough meeting notes, produces clear and well-structured minutes, and thrives in both team-oriented and independent work settings. 

Responsibilities and Duties 

• Serve as staff liaison to committees and task forces, prepare agendas and supporting materials for conference calls, conduct meetings, write accurate minutes, and complete follow-up as needed 
• Ensure follow through of committees’ annual calendars with regular updates 
• Communicate daily with committee members 
• Prepare and facilitate award programs of the Society, including contract preparation and monitoring 
• Field phone calls and emails from members and the general public 
• Oversee the marketing and promotion of society products and events 
• Collaborate with the meeting department to assist in the planning and promotion of the annual meeting 
• Provide support for other meetings and courses. May be required to attend and provide support at those meetings and courses. 
• Coordinate activities for special events e.g. event planning, special guest invitations, and travel arrangements 
• Develop and disseminate electronic newsletters to society members. Provide content to the Society’s social media. 
• Maintain and update information on the society’s website regularly 
• Perform related duties and responsibilities as assigned 
• 5% travel is required with this position for board meetings and society-sponsored events, which includes weekends. 

Qualifications and Skills 

• Minimum one year of association or non-profit experience 
• Bachelor’s Degree (B.A. or B.S.), will accept a combination of education and prior work experience 
• Strong organizational and project management skills  
• Strong written communication skills with an ability to write reports and meeting minutes with clarity and precision  
• Solid interpersonal acuity and ability to work professionally with a multitude of personalities 
• Ability to work both independently and collaboratively while interacting professionally with staff and society members with minimal supervision 
• Working knowledge and understanding of Microsoft Office 

Bonus Skills 

• Experience in developing agendas and related materials for committee meetings 
• Experience with email software packages and creating surveys/forms 
• Experience with association management software 
• Experience with graphics programs 

The AASM is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Aside from the great job opportunity, we offer a collaborative and fun work culture with amazing benefits. Visit "Working at AASM" for a glimpse of AASM work life. 

• Affordable medical & dental coverage for you and your family  
• Free life & disability insurance  
• 3 weeks of PTO (personal/vacation/sick time) plus paid company holidays  
• 8 weeks PAID parental leave  
• Flex-time hours  
• Business casual environment  
• Generous 401(k) plan  
• Flexible spending & dependent care accounts  
• Health savings account with generous employer contributions  
• Professional development assistance  
• Pet insurance  
• Theft ID coverage  
• Discounted fitness membership  
• Door Dash meal perks  
• Service recognition and peer-to-peer platform with reward points redeemable for gift cards or charitable donations  
• Weekly “Wellness Wednesdays” with walk, stretch, and healthy snack breaks  
• Twice daily “plank breaks”  
• Seasonal staff events