Grants and Contracts Billing Specialist

Job Title: Grants & Contracts Billing Specialist

FLSA Status: Full Time - non-exempt
Reports to: Grants & Contracts Accountant

Schedule: M-F normal business hours
Supervises: N/A

Start Date: TBD

Rate of Pay: $31.25/hour

Closing Date: 3/15/2025

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit - 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Scope of Position:

This position is part of the Finance department under the supervision of the Grants & Contracts Accountant. The Grants & Contracts Billing Specialist is primarily responsible for:

• Grants billing for the Denver Metro Social Services department of the Intermountain Division contracts.
• Meeting deadlines and accounting activities related to grant and contract billing, financial reporting of grants/contracts.
• This position is an important part of supporting and maintaining accounting practices and procedures to ensure Grant/Contract funds are administered in compliance with the intent of the award.

Required Education and Work Experience:

• Bachelor's degree in Accounting, Finance, or Business Administration from an accredited college/university.
• Experience with government grants and revenue billing and audit.

Knowledge, Skills and Abilities Required:

1. Professional understanding of GAAP (Generally Accepted Accounting Principles) and FASB Standards pertinent to The Salvation Army.
2. Computer proficiency and intermediate skills in Microsoft Office suite; strong knowledge of Excel.
3. The ability to operate 10-key by touch and office equipment in an efficient manner.
4. The ability to support multiple funding programs in a timely and accurate manner is essential.
5. The ability to present oneself in a professional manner and maintain confidentiality.
6. The ability to interact with Corps Officers (executive managers), Program Directors, management and co-workers in a positive manner.

Essential Functions:

The Grant & Contract Billings Specialist responsibilities include but are not limited to the following:

1. Preparation, review, accuracy and timeliness of grant billings in an effort to receive reimbursement from grantors / agencies.
2. Understanding of all terms, conditions, requirements of the funding contracts.
3. Maintaining information for grant mandated expenditure tracking.
4. Maintain contract files with documentation in accordance with funding requirements.
5. Generate and reviews grant billings report from accounting software for completeness and accuracy for assigned grants.
6. Maintain complete, accurate contract files with documentation associated with grants, billing and necessary back up for audit and financial records.
7. Prepare various journal entries, including but not limited to, journal entries for account corrections, adjustments, grant match, and revenues.
8. Assisting with the preparation of materials requested in connection with audits conducted both by independent outside auditors and The Salvation Army internal auditors.
9. Assist with other accounting duties as needed or assigned.

Software-related skills: Intermediate skills in Microsoft Office; Excel, Word, Outlook and PowerPoint. Ability to use new software programs with basic training. Would be nice to have:

Shelby Accounting system, Vivid reporting system, Portfolio Donor Management system.

Physical Requirements: Ability to maneuver and Ability to remain in a stationary position, bend, squat, climb, kneel and twist on intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift 25 pounds, ability to access and produce information from a computer, and ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue