Office Manager

OFFICE MANAGER

SpaceX is looking for an experienced and driven Office Manager to support our Bloomfield, CT office. The Office Manager will be responsible for the smooth day-to-day operations and functioning of the Bloomfield site.

RESPONSIBILITIES:

• Provide exceptional customer service to internal and external customers via phone, email and face-to-face
• Assist with managing multiple calendars, including multiple conference room calendars
• Coordinate with IT, facilities and construction teams to help manage ongoing improvements and fixes
• Work with various parties to ensure facility remains in good operating condition (cleanliness / organization ) while always looking for improvement opportunities
• As EH&S representative on the site, ensuring that all medical / emergency equipment is adequately inspected and maintained
• As quality representative on the site manage any internal and external quality audits, driving down closure of any open actions
• Conduct routine walks around the site looking for any quality or health non-conformances
• Work with various parties to ensure facility remains in good operating condition (cleanliness / organization)
• Assist with organizing meetings to include food and beverage as necessary as well as coordinating any audio visual needs
• Assist with the oversight of ordering and restocking of office supplies
• Assist with the oversight of ordering and restocking of food and beverage; reassess and discuss with manager as necessary
• Schedule and manage team social events and team building activities
• Run various errands as required (reimburse of mileage available but no company vehicle provided)
• Assist with new hire questions and desk set up. Coordinate with facilities and IT teams to ensure all items required are ready for new hires
• Welcome guests and assist with temporary set up (checking-in, badging and if needed escorting personnel around)
• Assist with booking travel as necessary
• Assist with coordination/scheduling of meetings with our teams as requested by other SpaceX departments and locations
• Assist with ITAR/NDA form execution and processing
• Provide executive support as necessary

BASIC QUALIFICATIONS:

• High school diploma and 6+ years of experience in a office setting, or a bachelor's degree and 4+ years of experience in an office setting

PREFERRED SKILLS AND EXPERIENCE:

• 8+ years of experience supporting in an enterprise environment
• Positive "can-do" attitude with willingness to participate at all levels of the business
• Strong work ethic, proactive, self-motivated with ability to hit the ground running
• High attention to detail and sound judgment
• Ability to multi-task, change direction quickly, and thrive in a fast-paced, often high pressure atmosphere while working with minimum supervision
• Ability to take direction from multiple staff members, prioritize workload, and be willing to do light cleaning and run various errands
• Ability to handle difficult situations and people
• Excellent computer skills - proficiency in all Microsoft applications, especially Word and Outlook, Power Point, and Excel, including ability to maintain spreadsheets, contacts, distribution lists, etc.
• Excellent verbal and written communication skills

ADDITIONAL REQUIREMENTS:

• This position is based in Bloomfield, CT and requires being onsite - remote work not considered
• Must be able to work extended hours and/or weekends as necessary
• Willing to travel (up to 10%)