Administrative Support Manager - College of Earth and Mineral Sciences

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Earth and Mineral Sciences (EMS) seeks an innovative, forward-thinking professional to join our inclusive and collegial team in the Ryan Family Student Center (RFSC), serving as the Administrative Support Manager (ASM).

The RFSC is the home for undergraduate activities in the College-academic advising and tutoring, a computer lab and cafe, studying and collaborating-it's a busy and exciting place!

The successful candidate will report to the Senior Associate Dean for undergraduate education and serve as the primary College contact for all University undergraduate academic administrative procedures and policy compliance.

Responsibilities: Duties include but are not limited to the following:

• Processing Faculty Senate petitions
• Coordinating academic integrity cases
• Approving students for graduation, and directing the college's spring commencement
• Managing unit budgets and contracts and participating in strategic planning
• Coordinating and organizing logistics related to undergraduate engagement experiences supported by the college, including EMSC courses and the TEEMS program
• Ensuring an environment that supports diversity and positive communications
• Supervising the work of unit administrative staff and ensuring the unit excels in customer service to internal and external clientele
• Coordinating nominations for university teaching and other awards
• Serving as the College's student data area security representative (ASR), and supporting and collaborating with the senior associate dean as well as the rest of the RFSC faculty and staff
• Overseeing general student center operations and purchases

The successful candidate will also work with the college Human Resources (HR) office to facilitate HR actions such as job vacancy postings, appointments, terminations, promotions, performance, and others; and will manage the personnel database and confidential personnel files.

The ASM works independently on complex projects and must have outstanding communication skills, particularly in the areas of writing and speaking. Proficiency in Microsoft Office suite is required. Familiarity with LionPATH (Penn State's student portal), SIMBA (financial system) and Adobe products is highly preferred.

The position must work with unit budgets with knowledge of University electronic systems and policies, including fiscal year planning, salary distribution, funds disbursement, and approving unit expenditures. The ASM must possess knowledge of University student policies, and execute authority with confidentiality, sensitivity, and sound judgment in dealing with Senate petitions and Academic Integrity issues.

As Commencement Director, the individual in this role will have the following responsibilities:

• Assemble the platform party
• Create all related documents including the script and program
• Coordinate with the commencement venue staff
• Direct staff ushers
• Collaborates with the Office of the Dean regarding speaker, alumni rep, and the Dean's reception
• Organize regalia as needed
• Manage all related communications with students, parents, and University personnel

Education and Experience: This position requires an Associate's Degree or higher and 8+ years of related experience, or an equivalent combination of education and experience.

Attention to detail, organizational skills, and leadership ability are fundamental to success in this position. The employee will communicate and collaborate with multiple university offices as well as the five EMS departments, serve on university committees as appropriate, and represent the values of Penn State and EMS in all that they do.

Application Instructions: Application materials should include both a cover letter and a resume.

Applicants should provide evidence, either woven through their application materials, or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement that creates an inclusive environment in their workplace. Review of applicant materials will begin shortly after the posting date and the position will remain open until filled, with the possibility of starting as soon as possible. Inquiries about the position may be directed to yrichardson@psu.edu.

Work Arrangement: This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: