Administrative Assisitant

Massachusetts General Hospital
United States, Massachusetts, Boston
15 New Chardon Street (Show on map)
Feb 28, 2025
Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role. Essential Functions Perform administrative duties for an individual, group, or department. Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Entry-level support role; performs routine tasks as directed and under close supervision. Required for All Jobs Performs other duties as assigned Complies with all policies and standards Does this position require Patient Care (indirect/direct)? No Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Experience administrative Assistant or Secretarial Experience 0-1 year preferred Knowledge, Skills & Abilities Basic understanding of office procedures including filing, copying, scanning, printing and faxing. Basic Proficiency in MS Office. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong customer service skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.