New

Administrative Coordinator (Multiple Vacancies)

Rutgers University

United States, New Jersey, Newark

Feb 28, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator (Multiple Vacancies)
Job Category	Staff & Executive - Administrative & Support
Department	Rutgers Business School-Nwk
Overview
Posting Summary	Rutgers University - Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Rutgers Business School-Newark and New Brunswick ( RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. Reporting to the Sr. Associate Dean for Finance and Administration at Rutgers Business School. The position responsibilities include and are not limited to the following: Office management, program coordination, and budgeting processes for the Dean's office and other supported departments. Provides executive administrative support to the Sr. Executive Associate, Sr Associate Dean and Vice Dean's in the Dean's Office which will include data collection and analysis for the Dean's Office. Oversees and coordinates administrative functions and operations for the RBS-Newark and New Brunswick Dean's Office, including, but not limited to, front-office operations, business, accounting, personnel, events, payroll, and communications. Develops and implements plans on time and within budget. Coordinate, manage, track, and submit contractor forms, ensure policies are followed, complete background checks, contracts signed, and various forms of staff payment are signed and executed. One position is located on our Livingston Campus in Piscataway and the other position is located at the Newark Campus. Travel between campuses is required for both positions.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices. Also requires a minimum of two years of relevant experience in an administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	Good interpersonal, time management and organizational skills. Must be able to multitask as many programs run simultaneously and there will be continuous interaction with students. Master's degree preferred. Familiarity with Rutgers computing programs including IMS and Degree Navigator is preferred.
Equipment Utilized	Standard software: MS Office, various home-grown applications, etc. This position regularly uses the following: MS Office Suite ADOBE PDF Files
Physical Demands and Work Environment	This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is largely a sedentary role; however, some filing is required, which would require the ability to move files, open filing cabinets, and bend or stand as necessary. Must be able to lift and move boxes (up to 25 lbs) This position must have the ability and willingness to travel between campuses. This position may require evening and weekend hours.
Special Conditions

Posting Details

Posting Number	25ST0189
Posting Open Date	02/28/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details	This is a multiple position posting. One position is located on our Livingston Campus in Piscataway and the other position is located at the Newark Campus. Travel between campuses is required for both positions.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement