Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator I |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
SASN - Honors College |
| Overview |
Honors College at Rutgers University-Newark is centered on inclusive excellence in higher education. Our expansive interdisciplinary liberal arts curriculum cultivates curiosity, fosters an environment of creativity and discovery, while nurturing engaged citizenry and community. The Honors College challenges its students to embrace advanced engagement and research in the humanities, natural sciences, and social sciences and outside the classroom, we encourage our students to actively participate in the intellectual dialogues and to participate in service work happening across our campus and within the many other communities to which they belong. We provide our students the guidance and support to succeed in their undergraduate careers and in preparation for their next steps. The Honors College at Rutgers-Newark is committed to provide an exceptional university education in a diverse urban setting.
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| Posting Summary |
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Program Coordinator I. As a member of the Honors College team embracing the challenges of achieving Honors College goals and supporting team efforts to grow together, the Program Coordinator, provides administrative support to Rutgers University-Newark's Honors College and all its programs, faculty, staff, and students. Responsible for managing day-to-day operations of the Honors College and its programs, ensuring a welcoming and responsive environment, and ensuring effective operations through a wide range of administrative responsibilities. Initial point of contact for the Honors College, interacting extensively, collaboratively, and responsively with students and prospective students, faculty, the University community, and the public.
This position is responsible for and not limited to the following:
- Assists with administration of academic and business operations, including, but not limited to coordinating events and programs; managing general inquiries; maintaining websites, social media, student learning tools, and databases;
- Prepares and processing payroll and other business transactions; and preparing business expense reimbursements; among other duties.
- Provides information and assistance to students, which requires knowledge of curriculum, majors/minors, and other requirements and processes.
- Provides timely and accurate information in response to requests and on the policies and processes of the Honors College, the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), the Rutgers University (RU) system, and external stakeholders.
- Maintains a professional demeanor and multi-tasks in a fast-paced, student-focused environment, completing work with an understanding of the mission, visions, role, and goals of the Honors College, SASN, and RU-N, and the part the responsibility of this position plays in the achievement of those goals.
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| Position Status |
Full Time |
| Hours Per Week |
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| Daily Work Shift |
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| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu. |
| FLSA |
Nonexempt |
| Grade |
04 |
| Position Salary |
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| Annual Minimum Salary |
57356.00 |
| Annual Mid Range Salary |
71372.00 |
| Annual Maximum Salary |
85388.00 |
| Standard Hours |
37.50 |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Seniority Unit |
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| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of general office administration.
- Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a desire for a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University and external community.
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| Certifications/Licenses |
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| Required Knowledge, Skills, and Abilities |
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| Preferred Qualifications |
- Experience working with college students and/or social media platforms preferred.
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| Equipment Utilized |
- Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Degree Navigator, E-Verify, Course Analysis System, Sakai, Canvas, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, academic and student support, course scheduling, facilities and space scheduling and management, event management, website and social media maintenance and updates, and knows or will learn all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
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| Physical Demands and Work Environment |
- Fast-paced, student-focused, collaborative environment.
- Must be able to work occasional evenings and weekends and have the ability to move and/or lift items weighing up to 30 pounds.
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| Special Conditions |
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Posting Details
| Posting Number |
25ST0361 |
| Posting Open Date |
02/28/2025 |
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers University-Newark |
| Home Location Campus |
Rutgers University-Newark |
| City |
Newark |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Feb 28, 2025