Position Details
Position Information
| Recruitment/Posting Title |
Manager of Administrative Services |
| Job Category |
Staff & Executive - Administrative & Support - Management |
| Department |
RWJ-Surgery-Chairman-Meb |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Manager of Administrative Services for the department of Surgery at the Robert Wood Johnson Medical School.
Faculty Coordinator for the Department of Surgery. Plans, organizes and directs day-to-day activities related to the administrative functions of the Chairperson's Office. Coordinates a wide variety of administrative activities. Reviews University regulations, policies, and procedures and institutes internal compliance.
Among the key duties of this position are the following:
- Preparation and submission of all department faculty actions that include appointments, promotions, reappointments, appointment non-renewals, faculty increases, changes in faculty tracks, faculty resignations.
- Ensures conformity with related departmental and University policies and procedures and coordinates with RBHS Faculty Affairs Office for timely responses. Current responsibility extends to 84 full time faculty, as well as over 100 volunteer faculty.
- Coordinates the activities of the meetings of the Department Appointments and Promotions (A&P) Committee. Department committee meetings are scheduled according to the meeting calendar of the RBHS Advisory Committee on Appointments and Promotions. Completes meeting minutes for the Department A&P Committee.
- Maintains the calendar of the Department Chairman assuring all reoccurring meetings with leadership, faculty and residents are posted to the calendar.
- Communicate regularly with administrative staff of Cardiothoracic Surgery regarding the Chairman's out-patient office hours and OR schedule.
- Submit expenses in Concur for reimbursement.
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| Position Status |
Full Time |
| Hours Per Week |
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| Daily Work Shift |
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| Work Arrangement |
|
| FLSA |
Exempt |
| Grade |
25S |
| Position Salary |
|
| Annual Minimum Salary |
80054.00 |
| Annual Mid Range Salary |
101271.00 |
| Annual Maximum Salary |
122488.00 |
| Standard Hours |
37.50 |
| Union Description |
MPSC - Legacy UMD |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
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| Seniority Unit |
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| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Business Administration, Social Sciences, Healthcare Administration, or a related field plus two (2) years of responsible experience managing projects, writing reports and presentations, preferably in a higher education/medical school setting or government agency.
- Prior supervisory experience is required.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
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| Certifications/Licenses |
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| Required Knowledge, Skills, and Abilities |
- Must be computer literate with proficiency and working knowledge of database and reporting tools consisting of Concur, Microsoft Word, Excel, PowerPoint, Peoplesoft, RAPID and Adobe skills. Exceptional writing, project management and interpersonal skills, required.
- Demonstrated outstanding human relations and leadership skills and the ability to function in a team environment are required.
- Demonstrated knowledge is necessary to accomplish superior performance in a unionized environment.
- Capability of handling confidential and sensitive material and interactions in a professional manner.
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| Preferred Qualifications |
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| Equipment Utilized |
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| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.
- Work Environment: Office environment. Moderate noise.
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| Special Conditions |
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Posting Details
| Posting Number |
25ST0136 |
| Posting Open Date |
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| Special Instructions to Applicants |
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| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Mar 05, 2025