Fellowship Programs Manager

Department of Medicine

Full Time

84204BR

Job Summary

The Department of Medicine (DOM) Education Office is seeking a highly skilled and motivated Fellowship Program Manager. This newly created position is crucial for providing expert guidance on the educational administration of both ACGME and non-ACGME fellowship programs. In this centralized model, the incumbent will report to the Administrative Director of Education and lead a team of five fellowship administrators who support fellowships throughout divisions within DOM.

Key Responsibilities:

• Through the coordinated efforts of their team, oversee human resource management of trainees, program compliance with ACGME/GME requirements, and in collaboration with divisional finance teams, oversee trainee FTE.
• Provide leadership, training, mentoring, and motivation to a team of program administrators.
• Collaborate with DOM Education leadership to develop and implement guidelines, streamline processes, and establish internal controls to ensure high standards and cross-coverage mechanisms.
• Maintain a small portfolio of ACGME and/or non-ACGME fellowship programs.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $98,100 - $164,200 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM) at UCSF. The DOM has an annual budget of ~$500M across three sites with ~3,000 employees. The DOM comprises 22% of all UCSF faculty, 26% of the SOM's faculty, and 20% of the SOM budget. For the past 30 years, the DOM has consistently ranked among the top four departments of medicine in the country, and in the past seven years, the department has been the number one recipient of NIH research dollars.

The Department of Medicine's mission is research, both basic and clinical, teaching, patient care and public service. The Department has a decentralized organizational structure across six sites - Parnassus, SFGH, VAMC, Mt. Zion, Laurel Heights, and Mission Bay, with approximately 40 divisions. Authority and accountability for the Education Division programs resides with the Associate Chair for Education who works with Residency and Clinical Fellowship Program Directors at all sites to achieve the academic mission.

The UCSF DOM hosts 20 ACGME fellowship programs with over 150 ACGME fellows and as well as over 70 non-ACGME fellows along with the two residency programs. These programs are some of the best in the country, leading in clinical care and research.

Required Qualifications

• Bachelor's degree in related area and five or more years of relevant experience which includes three or more years of supervisory experience and/or equivalent experience/training.
• Prior supervisory, managerial or lead experience overseeing a team.
• Knowledge of the health professions education industry, administrative analysis and operations research. Knowledge of assigned program requirements and curriculum.
• Knowledge of department, organization, HR and university policies and processes. Current knowledge of relevant industry federal, state and local laws and regulations including national accrediting organizations and state and federal licensing and regulatory offices.
• Demonstrated leadership skills in training and guiding employees on educational techniques. Motivates and inspires staff to improve the health profession education services.
• Demonstrated ability to prioritize effectively to meet deadlines in a complex, challenging environment. Ability to organize assigned staff and unit operations in an efficient and effective manner.
• Effective communication skills with peers, learners, faculty, and other education program coordinators / managers.
• Skills to evaluate issues and identify solutions within defined procedures and policies. Demonstrated ability to solve problems and suggest solutions through critical thinking process.
• Strong verbal and written communication skills.

Preferred Qualifications

• Master's degree in related area preferred.
• TAGME Certification.
• Prior experience as an administrator in graduate medical education.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004386 HEALTH PROFNS EDUC SUPV 2

Job Category

Education, Supervisory / Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday; 8:00 AM - 5:00 PM