Board Relations and Engagement Specialist
Job Summary The anticipated duration of this temporary assignment is 6 months.
The UCSF Foundation is responsible for fostering and strengthening the university's outreach to constituents and for garnering its private support for the campus and Medical Center. In raising private support University Development & Alumni Relations (UDAR) staffs the UCSF Foundation and oversees the design and implementation of fundraising campaigns and activities. UDAR identifies, qualifies, solicits, and stewards donors for the schools, medical centers, departments, and programs of the university; accepts and administers all private gifts to the university through the Regents or UCSF Foundations; and manages all alumni relations and university support group activities and events. The UDAR office staffs the UCSF Foundation. The office is also responsible for the design and implementation of fundraising campaigns for UCSF.
Key Responsibilities:
Under general supervision, implements noncomplex programs, events and/or communication strategies designed to inform donors, alumni, and other key constituencies of institutional programs, policies, and practices:
- Manage annual board survey, draft questionnaire, and summarize results
- Assist in maintaining and updating the board orientation website
- Contribute to committee assignment process and board partner program
May research various topics and gather relevant data to inform unit strategic plans:
- Update the Nominating & Governance Committee tracking sheet with all recent discussions and candidate movement
- Work closely with Prospect Research team to maintain and update candidate profiles
- Create the quarterly nominating binder, including board census details
- Draft the quarterly nominating report for the board book
- Serve as team expert on tracking Nominating data in PACE
Prepares and/or assists in preparing written and visual materials:
- Write first draft of briefings for leadership, chair, and all speakers
- Work with Vice Chancellor's office to finalize briefings
- Compile slides from all board meeting speakers and proof slide deck
- Take board meeting notes, produce high-level minutes, and prepare documents for board secretary
- Track incoming gifts from the board by compiling monthly reports. Using that data and feedback from the board chair, draft stewardship letters on a bimonthly basis
- Assist in other ghostwriting projects for the board chair, including board book letter and summer update emails
May coordinate meeting or event logistics between institutional, alumni, and other outside constituencies. May plan alumni events:
- Assist in planning the annual board candidate dinner and prepare corresponding briefings
- Collaborate with team members to coordinate, plan, and execute complex series of quarterly board and committee meetings
The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- Organizational skills including skill to meet prescribed deadlines; event planning skills.
- Excellent written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution.
- Analytical and critical thinking skills.
- Applicable computer skills. Proficiency with Word, Excel, Teams, and PowerPoint.
- Aptitude for numbers and data and comfort learning new systems and software. Data management and/or systems development experience preferred.
- Understands confidentiality.
- Excellent time management and organizational skills. Ability to handle multiple tasks in a fast-paced environment, attention to detail, and ability to work well as part of a team.
- Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.
- Bachelor's degree in related area and/or equivalent experience/training.
- Two plus years' experience with organizational and administrative work, preferably in a non-profit setting.
Preferred Qualifications
- Basic knowledge of the institution, its mission, vision, goals, achievements, policies, and infrastructure.
- Two to five years' experience in project management, community relations, special events coordination and/or volunteer management.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 006298 ALUMNI EXTERNAL REL SPEC 2 Job Category Administrative Support, Professional and Managerial, Project Management, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment Location San Francisco, CA Campus Embarcadero Street (SF) Additional Shift Details 40 hrs |
University of California - San Francisco Campus and Health
Mar 07, 2025