Senior Benefits Manager

If you find science, speed, and helping address serious infectious diseases exhilarating, you have come to the right place.

Individually, we're skilled, driven, and confident risk-takers.Collectively we're collaborative and accomplished. We're SuperNovas! Together we use our unique experiences, cultures, and learnings to turn innovation into reality while maintaining the highest standards. We value balance, encourage growth, and recognize that you are our most important asset. Build your future with us while bringing innovative vaccines to the world. We have a place for you!

Novavax, Inc (Nasdaq:NVAX) is a biotechnology committed to helping address serious infectious diseases globally through the discovery, development and delivery of innovative vaccines to patients around the world. We have more than a decade of experience contending with some of the world's most devastating diseases, and we are here to make a difference. Hard-won lessons and significant advances illustrate that our proven technology based on solid science tested by decades of research, has tremendous potential to make a substantial contribution to public health worldwide.

If you find science, speed, and success exhilarating, you have come to the right place. Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world's most pressing infectious diseases. We have more than a decade of experience contending with some of the world's most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

• Monitor benefits utilization and effectiveness of benefits offering across the region and provide advice on improvements and adjustments that may be needed.
• Periodically benchmark existing benefits to ensure they are competitive, cost effective, of high quality and are equitably offered.
• Collaborate with HR leadership and other key stakeholders, including finance, legal, and compliance teams, to ensure benefits strategy is aligned with overall organizational goals and objectives.
• Investigate and resolve any benefits-related issues that arise, including disputes with providers, miscommunications about plan coverage, and issues related to claims or benefits eligibility.
• Manage leave of absence programs, such as FMLA and other locally required leave policies.
• Contribute to the annual benefits renewals and leading/supporting annual benefits open enrollment.
• Collaborate with People Operations, Legal, and Finance teams to establish or discontinue benefits programs.

• Develop clear and impactful communication strategies to promote benefits programs and improve employee understanding. This includes creating accessible materials such as benefits guides, FAQs, videos, and hosting informational sessions or webinars.
• Collaborate with team members for a unified approach to global wellbeing and offer support to international partners regarding benefits and wellbeing resources.
• Work with healthcare and wellness providers to design programs, incentives, and informational content aimed at controlling benefits costs by promoting healthier employee behaviors.
• Partner with internal and external partners to gather insights on employee utilization of benefits programs and provide recommendations for improvements.
• Support communication strategies for global benefit offerings, utilizing effective channels to enhance impact and understanding.
• Communicate country-specific benefits details to employees and hiring managers by contributing to localized offer letters, onboarding materials, conducting benefits orientations, updating the intranet, and supporting wellness initiatives.
• Lead efforts to collect employee feedback on benefits offerings through surveys, focus groups, and other methods to assess satisfaction and identify areas for enhancement. Take action on feedback to improve the benefits program.

• Ensure seamless integration of benefits programs with other HR systems (such as HRIS and payroll) across regions, focusing on streamlining benefits enrollment, automating communications, and maintaining secure and accurate data.
• Improve data accuracy in relevant systems and integrations by conducting internal audits and addressing any data discrepancies.
• Run eligibility extracts, create queries, and generate audit reports while troubleshooting issues in collaboration with IT and Payroll teams.
• Utilize tools for benefits analytics, forecasting, budgeting, and billing reconciliation to optimize program management and financial tracking.

• Oversee the vendor selection process for benefits providers (such as insurance companies, retirement plan administrators, and wellness service providers).
• Build and maintain strong partnerships with external vendors to negotiate advantageous contracts and ensure excellent service delivery.
• Assess contracts, service agreements, and benefit materials for accuracy and regulatory compliance.
• Continuously assess vendor performance and cost-effectiveness, ensuring timely contract renewals and improvements where needed.

• Stay up to date on compliance updates and requirements. Update policies and programs to align with any regulatory changes.
• Analyze current and developing legislation, privacy, healthcare regulations and other environmental factors impacting plan performance and program competitiveness.
• Monitor changes in the regulatory environment by partnering with ERISA counsel, attending professional conferences and workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Communicate and implement changes necessary to remain compliant.
• Complete all necessary compliance reporting and notification requirements.
• Develop and implement a benefits communication strategy, collaborating with HR, Legal, and Corporate Communications teams. Create and deliver effective communications that help employees understand the value of the organization's benefits program.
• Oversee and validate enrollment and plan changes. Ensure work is completed in a timely manner to meet payroll and other district schedules and deadlines.
• Assist our Benefits Analysts when they need expert advice to implement changes and solve problems.
• Work on Special Projects and other related duties as assigned.

• 4-year Bachelor's degree in a relevant field
• A minimum of 12 years of progressive experience in benefits, including global/international health plans, required
• A minimum of 3 years directly involved with leading benefits, or similar experience
• Extensive working knowledge of general business and HR practices with strong understanding of Human Resources programs, processes and data is required
• High-level proficiency with Workday, Microsoft Office;
• Communicates effectively; strong and engaging facilitator
• Ability to compile, analyze, interpret, and present employee information and data accurately and with attention to detail
• Ability to organize work and follow-up skills are critical to the successful performance of position responsibilities
• Critical thinker with strong time-management, organization, and prioritization skills to meet deadlines
• Ability to operate independently in an ambiguous environment and handle complex employee issues with sensitivity and high level of confidentiality is required.
• Strong interpersonal skills and demonstrated ability to communicate effectively, verbally and in writing, across all levels of the organization
• Must be flexible and a strong team player
• Sound public speaking skills is required
• Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully

• Professional Certification preferred (CEBS, PHR, SPHR, etc.)
• Experience in the Pharmaceuticals industry is a plus