Receiving Coordinator

NorthShore University HealthSystem
paid time off, tuition reimbursement
United States, Illinois, Naperville
Mar 29, 2025
Receiving Coordinator Position Highlights: Position: Receiving Coordinator Hourly Pay Range: $19.89- $28.84. The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Location: Naperville, IL Full Time/Part Time: Full time Hours: Monday-Friday, 7:30am - 4:00pm Required Travel: n/a Job Summary: The Supply Chain Receiving Coordinator leads the daily operations of the receipt and delivery of inbound supplies and parcels. The Supply Chain Receiving Coordinator is responsible for coordinating the receiving team's daily functions which include receiving, staging, and goods delivery within the Hospital and across affiliated sites. The Receiving Coordinator must work collaboratively with stakeholders from clinical operations, supply chain procurement, and finance to execute the supply chain strategy and fulfill the needs of their customers. The Healthcare industry is the single largest employer in the United States. Within healthcare, the supply chain function is often as critical as the care itself. These days, Innovation and ever-evolving clinical practices require a supply chain that is dynamic and customer focused. The Supply Chain Receiving Coordinator is a crucial member of the supply chain operations team at Endeavor Health. What you will do: Receiving & Delivery: Subject Matter Expert and resource to all aspects of the receiving and goods delivery processes. Including but not limited to dock logging, receiving, staging, & goods delivery, including all required documentation of the chain of custody. Receiving Control: Influence others to follow established receiving policies, procedures, and best practices to prevent mis deliveries, damaged products, and receipt discrepancies. Implement measures to improve receiving accuracy, such as standardizing receiving, staging, and delivery processes, and implementing quality assurance protocols. Daily Team Assignments: Coordinate the daily team assignments related to dock logging, receiving, staging, and ultimately goods delivery. Onboarding & Training: Assist with the onboarding and training process of new receiving specialist team members. Cross-Functional Collaboration: Collaborate with cross-functional teams, including purchasing, clinical end users, logistics, and operations, to respond to and resolve customer inquiries about deliveries and address any receipt line exceptions. Performance Quality Monitoring: Ensure the accuracy and completeness of the receiving team's compliance via audits and observation, of all Supply Chain Operations policies and procedures related to dock logging, receiving, staging, and goods delivery. Assuring that the receiving team has adequate resources to meet customer needs. Reporting: Utilize INR, Dock Logging Manifests, and Good Delivery reports to track key metrics and identify areas for improvement. Present findings and recommendations to management to support decision-making. Technology Integration: Adopt, leverage, and utilize the receipt management systems and tools including Workday and NiceLabel. Regulatory Compliance: Adherence with safe handling guidelines of parcels based on regulations from OSHA, EPA, FDA, etc. What you will need: Education: High school diploma or equivalent, bachelor's degree in supply chain management, operations management, business administration, or related field preferred. Certification: N/A Experience: 1+ years of shipping and receiving or healthcare supply chain experience. Unique or Preferred Skills: Attention to Detail Meticulously track inbound shipments and discrepancies. Proactive Problem-Solving Anticipate potential receiving & delivery issues and address them before they escalate. Effective Communication Clearly communicate with team members, suppliers, and clinical staff. Adaptability Adjust to changing receiving & shipment needs and priorities in a dynamic healthcare environment. Team Collaboration Work effectively with various departments to ensure seamless receipts and goods delivery. Integrity and Accountability Uphold ethical standards in handling medical supplies and receiving records. Time Management Prioritize tasks efficiently to meet deadlines and manage multiple responsibilities. Receipt Management Systems Proficiency Skilled in using receipt management software and tools. Analytical Skills Analyze receiving data to identify trends and optimize workflows Supply Chain Knowledge Understand supply chain processes specific to healthcare settings. Organizational Skills Ability to maintain organized records and shipment lists. Data Entry and Reporting Proficient in data entry and generating receiving reports. Physical Demands/Environmental Conditions: Walking, standing, sitting, pushing, pulling, and lifting required up to 50 lbs. Must possess ability to complete functions necessary to role and to present a neat and professional appearance; mental and emotional stability are necessary and must be aware of all times of hospital safety codes. Equipment Utilized within the Scope of the Position: Working knowledge of personal computers, landline and mobile phones, handheld scanning devices, hip printers, forklifts, motorized pallet jacks, manual pallet jacks, and pack mule tuggers. Benefits (For full time or part time positions): Premium pay for eligible employees Career Pathways to Promote Professional Growth and Development Various Medical, Dental, Pet and Vision options Tuition Reimbursement Free Parking Wellness Program Savings Plan Health Savings Account Options Retirement Options with Company Match Paid Time Off and Holiday Pay Community Involvement Opportunities Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org. When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best". Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information. Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all. EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.